Facilities Operations Manager

2 weeks ago


Singapore JLL Full time

Key Responsibilities:

The Facilities Executive is responsible for overseeing the day-to-day facility operations, including corrective maintenance, preventive maintenance, and ad-hoc works for various systems and equipment. This includes supervising vendors, sub-contractors, in-house technicians, cleaners, and tenants' workers on maintenance and ad-hoc related works.

Key Deliverables:

  • Manage all tenancy unit hand over, take over, and reinstatement works.
  • Assess and submit all work orders for any ad-hoc related works.
  • Submit weekly improvement works to the Client.
  • Submit all necessary reports including preventive maintenance, utilities, and ad-hoc works.
  • Ensure all statutory requirements, permits, certificates, and licenses for the buildings are up to date.
  • Provide all the necessary facility information and assist in all site meetings, as required by the Client.
  • Establish good working relationships with clients and develop trust and confidence.
  • Establish and maintain quality service standards.
  • Coordinate and liaise with external agencies on new initiatives and major repairs and maintenance works.
  • Plan, coordinate, and execute rectification works.
  • Responsible for project costing and control.
  • Contributes significantly to the development and implementation of facilities management policies, standards, and procedures in alignment with accommodation standards and guidelines, health and safety legislation.
  • Evaluates, implements, and supports security systems and building access systems.
  • Evaluates cost, time, and manpower estimates.
  • Assist manager on daily operations of the site and provide technical support and guidance.

Requirements:

  • Ability to develop accommodation strategies to meet service delivery needs.
  • Excellent ability to develop specifications for construction, maintenance, and equipment acquisition.
  • Knowledge of modern and effective facilities management and maintenance issues including electrical, air-conditioning, plumbing, general construction, facilities standards, and practices.
  • Excellent knowledge of spatial planning and utilization.
  • Knowledge of budget preparation, project costing, and procurement system.
  • Ability to develop monitoring and evaluation systems.
  • Knowledge of legislation and policy governing the utilization of office and operational accommodation.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to prepare accurate and timely reports.
  • Good supervisory skills.
  • Ability to be proactive in identifying general weaknesses and shortcomings in the operations of building systems and equipment and use initiative in reliably resolving these problems.

Location: On-site – Singapore



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