Senior Administrative Professional

6 days ago


Singapore MOUNT PLEASANT VETERINARY GROUP PTE. LTD. Full time
About the Role

We are seeking a highly skilled Senior Administrative Professional to join our team as a Veterinary Services Coordinator at MOUNT PLEASANT VETERINARY GROUP PTE. LTD.

Job Summary:

The successful candidate will play a key role in maintaining smooth operational workflows, ensuring timely processing of financial data, coordinating internal and external communications, and managing essential administrative tasks.

This role demands strong attention to detail, organizational skills, and proficiency in data management tools to support various branches, departments, and service providers.

Key Responsibilities:
  • Financial Data Management: Accurately update and manage invoice data in Excel, ensuring all financial transactions are properly recorded and aligned with company standards.
  • Discrepancy Identification: Review and identify any discrepancies in financial transactions, flagging unbalanced entries for further investigation and reconciliation.
  • Billing Documentation: Generate billing documentation for Mount Pleasant branches, ensuring accuracy in amounts and prompt distribution of invoices for timely payments.
  • Scheduling Management: Update and post employee rosters in the Infotech system, ensuring accurate scheduling information is available for team members.
  • Inventory Control: Conduct inventory counts and prepare detailed reports to track stock levels, monitor discrepancies, and provide recommendations for inventory control.
  • Event Coordination: Coordinate logistics and materials in preparation for company-wide "CE Talks," ensuring all participants have necessary resources and event goals are met.
  • Contractor Liaison: Serve as the primary liaison for contractors, coordinating necessary repairs or maintenance tasks and ensuring minimal disruption to daily operations.
  • Procurement Support: Conduct procurement process and coordinate with suppliers to ensure timely procurement is carried out. Source for new or alternative pharmaceuticals/supplies.
  • Front Desk Support: Support the clinic front desk operations on an ad hoc basis, when manpower situation requires.
Qualifications & Skills:
  • Education: Preferred Diploma in Business Administration.
  • Experience: Minimum of 2 years of experience in an administrative, finance, or operations support role.
  • Technical Skills: Proficiency in Microsoft Office Suite, with strong skills in Excel and Word. Ability to learn new software and systems as needed.
  • Soft Skills: Strong attention to detail, effective written and verbal communication skills, customer-focused approach when dealing with clients and contractors. Proven ability to manage multiple responsibilities and prioritize tasks in a fast-paced environment.
Salary:

$60,000 - $80,000 per annum, depending on experience.



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