Administrative Coordinator for Document Management

1 week ago


Singapore FRANKLIN OFFSHORE INTERNATIONAL PTE. LTD. Full time

We are seeking a highly skilled Administrative Coordinator to join our team at Franklin Offshore International PTE. LTD.

About the Role

This is an exciting opportunity for a detail-oriented and organized individual to provide administrative support in document management.

As an Administrative Coordinator, you will be responsible for coordinating with engineers, clients, and contractors to ensure schedules are followed and client requirements are met in a timely manner.

You will also be responsible for performing quality control and maintenance of documents, scanning and uploading documents to Sharepoint, and securely backing up all documentation.

In addition, you will assist with administrative duties as needed and disseminate, monitor, and track all documents.

Requirements
  • Minimum 2 years of relevant experience
  • Proficient in MS Office, particularly MS Excel
  • Familiarity with ISO 9001 is preferred
  • Independent with good time management skills and ability to work in a fast-paced environment
  • Team player with good organizational and problem-solving skills
Key Responsibilities
  • Provide support to engineers in compiling reports, letters, and drawings for submission
  • Coordinate with engineering, client & contractors to ensure schedules are followed
  • Ensure client's requirements on the submitted documents are fulfilled in a timely manner
  • Perform quality control and maintenance of the documents (electronic and hard copy documents) as per company procedure
  • Scan and upload documents in the 'Project Team' Sharepoint and ensure all documentation is discoverable and accessible
  • Disseminate, monitor, and track all documents
  • Securely backup all documentation
  • Carry out administrative duties as and when required
What We Offer
  • A competitive salary range of SGD 45,000 - SGD 60,000 per annum
  • A dynamic and supportive work environment
  • Opportunities for growth and professional development

We look forward to hearing from you if you are a motivated and detail-oriented individual who is passionate about document management and administration.



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