Project Administrator Assistant

16 hours ago


Singapore SHINMAYWA (ASIA) PTE LTD Full time
Overview

SHINMAYWA (ASIA) PTE LTD is a leading company in the industry, and we are seeking an experienced Project Coordinator to join our team. As a key member of our project management team, you will be responsible for ensuring the smooth operation of projects from start to finish.

Job Description

We are looking for a highly organized and detail-oriented individual to fill the role of Project Coordinator. The successful candidate will be responsible for managing project administration tasks, including preparation and review of documentation, progress reports, and proper filing of all data.

The ideal candidate will also assist in the preparation of tender documents, technical specifications info, and contract administration. You will act as a liaison between project teams, clients, and stakeholders, communicating all aspects of project updates and agendas to relevant parties.

You will also assist project engineers/operation managers in quote preparation, cost estimates, and budgeting for projects. Additionally, you will prepare monthly invoices and assist with subcontractor billing, handle progressive claims and final claims of variation orders for respective projects, and prepare monthly project sales reports and updates to management.

Your responsibilities will also include keeping, monitoring, and ensuring that all confirmed quotations are supported by a client-issued Purchase Order (PO) and work order before starting any project work. Furthermore, you will assist in payment collection from clients and handle overseas shipment of purchases and supply of spare parts.

This role requires excellent communication skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, and Project), and strong interpersonal skills. If you have a degree/diploma in Engineering/Business Administration or equivalent, min 2 years' experience in coordinator/administrative roles, and are proactive, meticulous, and willing to learn, then we encourage you to apply.



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