Senior Tender Manager

4 weeks ago


Singapore ID ARCHITECTS PTE. LTD. Full time
Tender Administrator Job Role

We are seeking a highly motivated and detail-oriented Tender Administrator to join our team at ID Architects PTE. LTD. The successful candidate will be responsible for managing the tendering process, ensuring accurate and timely bid submissions. Key tasks include reviewing tender documents, coordinating with teams, preparing tender submissions, and maintaining records. The role demands strong organizational skills, attention to detail, and the ability to meet deadlines while ensuring compliance with tender requirements.

Key Responsibilities:
  • Oversee the entire tender process, including identifying tender opportunities, evaluating requirements, preparing tender submissions, organizing meetings, and maintaining accurate records of tender activities.
  • Identify tender opportunities from Singapore government and other websites (e.g., GeBIZ, Ariba, Sesami, Tender Boards).
  • Review tender specifications and prepare essential information/documentation for tender submissions within the deadlines.
  • Coordinate with internal stakeholders to gather necessary information, supporting documents, and pricing details for tender responses.
  • Assist in proof-reading and editing tender submissions to ensure accuracy, consistency, and adherence to formatting requirements.
  • Identify suitably qualified consultants for joint participation in multi-disciplinary projects and send out invitations to participate.
  • Coordinate with consultants for documents, ensuring completeness and full compliance with tender requirements.
  • Follow up with clients after tender submissions to obtain feedback and address any additional requirements.
  • Maintain a database of tender opportunities/awarded tenders, record of staff CVs, and provide regular updates on the tender submissions status.
  • Provide feedback and recommendations for continuous improvement of the tender/bidding process and performance.
  • Prepare Fee/Services Proposals when necessary, including liaison with external consultants and ensure timely submission of their fee quotations within the stipulated time frame and conditions.
Requirements:
  • Minimum Diploma related to the construction industry (e.g., Architectural, Engineering, Project Management, Quantity Surveying) is preferred.
  • At least 2 years of experience in business development and/or tender management.
  • Strong understanding of the tender process.
  • Proficiency in Microsoft Office.
  • Ability to work independently and be highly self-motivated.
  • Good verbal and written communication skills, with the ability to create clear, concise, and persuasive proposals.


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