Conference Coordinator Specialist

5 days ago


Singapore MDPI PTE. LTD. Full time
Job Summary

We are seeking an experienced Conference Coordinator Specialist to join our team at MDPI PTE. LTD. in Singapore.

About the Role

This is a full-time role based in Singapore, responsible for overseeing all aspects of events from concept to execution. The ideal candidate will have experience in conference production and marketing, with excellent communication and project management skills.

Key Responsibilities:
  • Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges;
  • Value Proposition Creation: Discuss valid topics with the chair and write delivering event briefs for the marketing and editorial teams;
  • Conference Agenda Curation: Coordinate with chair and session chairs to select oral and poster presentation candidates, schedule presentation timing for all slots;
  • Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers, to create advocacy for our events;
  • Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions;
  • Budget Preparation and Tracking: Prepare budget forecast before the event, update the budget regularly to check potential profit and loss;
  • Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;
  • Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved;
  • Team Coordination: Coordinate with editorial team, marketing team, live session teams;
  • Editorial Progress Monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;
  • Oversee Live Streaming of Virtual Events: Ensure the smooth operation of live sessions;
  • Onsite Delivery: Lead the creation and delivery of event briefs for onsite delivery, ensuring exceptional onsite execution of conferences to meet customer expectations;
Additional Responsibilities:
  • Create Marketing Strategy: Ensure maximum outreach to target markets and promote the conference through various channels;
  • Collateral Materials Creation: Draft copies for brochures, banners, sponsorship prospectus;
  • Marketing Copywriting: Create promotional copy for marketing channels, including email campaigns, SM posts, media partners, and editorial needs;
  • SEO Marketing: Improve website ranking and increase website traffic;
  • Sponsorship Marketing: Secure partners and coordinate their participation and sponsorship;
  • Content Development: Create content for conference sessions, interviews, speaker/host scripts by collaborating with internal and external stakeholders;
  • Progress Tracking: Monitor and track progress to ensure timely execution of all marketing schedules;
  • Post-Event Analysis: Conduct evaluations and prepare detailed reports highlighting event outcomes.

The estimated salary for this role is SGD 60,000 - 80,000 per annum, depending on experience.


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