Administrative Support Professional

4 days ago

Singapore beBeeAdministrative Full time
Management Assistant Officer

The ideal candidate will undertake a wide range of administrative duties to execute in an effective and efficient manner, contributing to the smooth functioning of the organization.

  • Coordinate office activities and manage office premises to ensure operational efficiency and compliance with organizational policies.
  • Manage the on/off-boarding of staff members and ensure all necessary arrangements are completed efficiently and in a timely manner.
  • Provide secretarial support to upper management as assigned, including managing calendars, scheduling meetings, coordinating appointments, and making travel arrangements.
  • Manage all correspondences (emails, letters) and deliveries, ensuring prompt distribution and proper documentation.
  • Organize meetings and record minutes.
  • Support budgeting and procurement processes, including tracking and managing inventory of office and pantry supplies and equipment.
  • Create, maintain and update records and databases with personnel, financial and other data.

Requirements:

  • Polytechnic Diploma or equivalent preferred.
  • IT savvy and proficient in MS Office applications.
  • At least 5 years of related experience as an office administrator, personal assistant, or similar roles.
  • Outstanding communication and interpersonal abilities with a positive work attitude.
  • Excellent coordination and organization skills, with a customer service mindset.

Benefits:

  • Remuneration based on a 13-month salary structure, inclusive of AWS, with an annual variable bonus subject to performance and organizational policies.
  • Opportunity for career growth and professional development.

Other information:

  • Reports to Associate Director (Corporate Services).
  • Works in a fast-paced, results-oriented environment.

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