Administrative Support Coordinator for Education Institution

2 days ago


Singapore HORIZON GLOBAL SERVICES PTE. LTD. Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Horizon Global Services PTE. LTD.

About the Role

The successful candidate will be responsible for providing exceptional administrative support to our education institution, ensuring seamless day-to-day operations and maintaining high standards of customer service.

Key Responsibilities

  • Reception & Customer Service:
    • Provide warm and professional service to parents, students, and visitors, addressing inquiries and resolving issues promptly.
    • Screen and direct phone calls, relay messages, and provide relevant information to maintain effective communication.
  • Administrative Support:
    • Handle incoming and outgoing mail, packages, and deliveries with care and efficiency.
    • Maintain accurate records of keys and lockers issued, ensuring security and accountability.
    • Assist in monitoring student attendance, checking form submissions, and supporting general office operations.
  • Student Support:
    • Attend to sick or injured students reporting to the General Office, providing compassionate care and support.
    • Notify relevant staff and maintain precise records of sick bay usage, ensuring continuity of services.
  • General Office Operations:
    • Support GO staff with administrative tasks, demonstrating flexibility and adaptability.
    • Complete role-related duties assigned by the Principal, Vice-Principals, Administration Manager, and Admin Executive, upholding excellence in service delivery.

Requirements

  • Experience:
    • A minimum of 3 years' experience working as a receptionist, personal assistant, or in a similar administrative role, preferably in an educational setting.
  • Technical Skills:
    • Proficiency in Microsoft Word, Excel, and other relevant software applications.
  • Personal Attributes:
    • Excellent interpersonal and communication skills, with the ability to build strong relationships with colleagues, students, and parents.
    • Strong organizational skills, attention to detail, and ability to multitask with minimal supervision.

Estimated Salary Range

$45,000 - $60,000 per annum, depending on qualifications and experience.



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