Administrative Support Professional

2 days ago

Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time

About the Role

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This role is a great opportunity for individuals who are highly organized, able to multi-task and work independently with minimum supervision. As an Administrative Support Professional, you will be responsible for providing administrative support to various departments within our company.

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Job Responsibilities

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  • Monitor the overall progress of admission cycles, ensuring that all tasks are completed on time.

  • Prepare applicant lists for programme director screening and selection, as well as pre-screening of applications, certificates and transcripts.

  • Plan, communicate and prepare for student online admission interviews, as well as prepare and send conditional offer templates and letters.

  • Follow up with students regarding acceptance rates and deposit payments, and ensure that deposits are received and processed correctly.

  • Route confirm final applicant acceptance lists in GCAS for OA documents check and issuance of school official e-offers.

  • Follow up with all necessary OA checks and requests to ensure smooth matriculation for students.

  • Upload outstanding documents into GCAS for OA checking and verification, and ensure that students accept e-offers sent by OA.

  • Reject unsuccessful applications manually via GCAS and compile lists for OA and IT updates.

  • Prepare Google forms or MS Forms for matriculated students to select specialisations and courses before Trimester 1 commences.

  • Setup, compile and tabulate teaching evaluations (SFT) each trimester.

  • Prepare attendance lists for each trimester, as well as form invigilator reports and chief invigilator reports for collection of examination scripts.

  • Invigilate and script check examinations, and collect all scripts and invigilator reports.

  • Plan and prepare logistics for events, both internal and external, and create surveys for students to measure programme wellness and student well-doing.

  • Assist in executing student end-programme events, gifts and follow-up with vendors, as well as support student and alumni engagement initiatives.

  • Coordinate event logistics, including domestic and international events, and prepare event announcements for all communication channels.

  • Tabulate leads collected from events, and plan and prepare PPT decks for outreach, info sessions and orientation.

  • Conduct research on companies for internship placement, analyse and compile data on company profiles, internship programmes and application procedures.

  • Create databases of internship opportunities and contact information, as well as research on prospects and universities.

  • Capture high-quality photos during events, activities or for promotional purposes, and maintain an organised archive of photos for future use.

  • Facilitate and manage extracurricular activities, particularly the SPMS PGC Club, and plan and execute club events, workshops or meetings.

  • Promote participation and engagement among members, and assist with ad-hoc matters as raised.

Requirements

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We are looking for a highly motivated and organised individual with a diploma in a related field (Business, Marketing, Communication) and prior experience in administration and training support operations.

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The ideal candidate should be well-versed in Microsoft Office applications, have good communication skills, and be able to work independently with minimum supervision.

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Able to maintain professionalism under tight deadlines, proactive team player who can multi-task and work efficiently.

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We offer a competitive salary range of SGD $35,000 - $45,000 per annum, depending on experience.

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About Us

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BUSINESS EDGE PERSONNEL SERVICES PTE LTD is a leading recruitment agency providing top talent solutions to businesses across various industries.

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We pride ourselves on building long-lasting relationships with our clients and candidates, and strive to deliver exceptional service and results.

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