Association Management Coordinator

2 days ago

Singapore TAC-GROUP PTE. LTD. Full time
Job Overview

The Association Management Administrator role is a key position within TAC-GROUP PTE. LTD., responsible for overseeing the day-to-day management and administration of the association's operations.

Main Responsibilities
  • Administrative Support:
    • Manage daily administrative operations, including scheduling meetings, preparing reports, and maintaining records.
    • Serve as the primary point of contact for members, handling inquiries, registrations, renewals, and other requests in a timely manner.
    • Maintain the association's membership database, ensuring accurate records and preparing membership statistics and reports as needed.
    • Assist in managing the association's website and social media platforms, keeping content up to date and relevant.
    • Organize and prepare for meetings, conferences, workshops, and events, including taking minutes, managing logistics, and coordinating with vendors and stakeholders.
  • Member Services:
    • Respond to member inquiries and provide exceptional customer service to maintain a positive relationship with all members.
    • Support the development and execution of membership engagement strategies to increase recruitment, retention, and satisfaction.
    • Assist in coordinating membership drives and campaigns to grow the association's member base.
  • Financial & Operational Management:
    • Assist with budget preparation, financial tracking, and reporting, working closely with the finance team to ensure compliance and financial health of the association.
    • Manage invoicing, payments, and renewals for membership, events, and sponsorships.
    • Oversee procurement of office supplies, event materials, and other resources as needed.
  • Board and Committee Support:
    • Provide administrative support to the Council /EXCO and various committees, including scheduling meetings, distributing agendas, and following up on action items.
    • Assist with the preparation of board meeting materials and reports.
    • Coordinate communication between the board, committees, and members to ensure smooth operations.
  • Event Coordination:
    • Assist with planning and execution of association events such as annual meetings, conferences, networking sessions, and educational programs.
    • Manage event logistics, including venue selection, catering, registration, and on-site support.
    Requirements
    • Bachelor's degree in Business Administration, or related field (preferred but not required).
    • 1-2 years of experience in an administrative or management role, preferably within an association or non-profit organization.
    • Strong organizational skills and attention to detail.
    • Excellent communication and interpersonal skills.
    • Ability to manage multiple tasks and prioritize workload effectively.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Familiarity with budgeting and basic financial management.
    • Ability to work both independently and as part of a team.
    Salary Range: $45,000 - $60,000 per annumLocation: SingaporeJob Type: Full-time

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