Administrative Support Specialist

1 day ago

Singapore JOBSTER PRIVATE LTD. Full time

Job Title: Administrative Support Specialist

About Us

JOBSTER PRIVATE LTD. is a dynamic organization dedicated to delivering exceptional services. Our team thrives on innovation, collaboration, and professionalism.

Salary

The estimated annual salary for this position is approximately ₹420,000 - ₹600,000, depending on location and experience.

Job Description

We are seeking an experienced Administrative Support Specialist to join our team. As a key member of our support staff, you will be responsible for providing top-notch administrative assistance to our management team.

  • Provide administrative support for events and visits, ensuring seamless logistics and execution.
  • Serve as the primary point of contact for reception duties, handling queries and requests from visitors and stakeholders.
  • Raise purchase requisitions for supported divisions/offices, streamlining procurement processes.
  • Manage calendar scheduling for assigned Directors/management, ensuring efficient time management and prioritization.
  • Support Directors/Management with internal training, claim, and leave submission, maintaining accurate records and adherence to company policies.
  • Facilitate arrangements for management overseas trips, coordinating travel itineraries and logistical requirements.
  • Organize and coordinate meetings/visits, including preparation of materials and communication with attendees.
  • Take meeting minutes and follow up on action items, ensuring timely completion and resolution.
  • Assist with onboarding of new hires in supported divisions/offices, facilitating smooth transitions and orientation.
  • Handle requests and queries from management, responding promptly and professionally.
  • Perform other ad hoc duties as assigned by Management or Reporting Officer, demonstrating adaptability and flexibility.
  • Maintain a systematic filing system, ensuring easy access to critical documents and information.
  • Update and manage office policies and procedures, contributing to a culture of continuous improvement.
  • Track, maintain, and order office supplies inventory, optimizing resource allocation and reducing waste.
  • Maintain divisions/offices distribution list and contact lists, facilitating effective communication and collaboration.
  • Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
Requirements

To be successful in this role, you will need:

  • Diploma in a relevant field (candidates without a diploma but with equivalent relevant experience will also be considered).
  • A minimum of 2 years working experience in administration work is preferred.
  • Ability to break down tasks into deliverables and set realistic timelines for completion.
  • Strong written and verbal communication skills are essential for effective collaboration and stakeholder engagement.
  • Must be a team player with excellent interpersonal skills, independent and adaptable.
  • Proficient in Microsoft Office applications, with familiarity with SAP being an advantage.
  • Willingness to be scheduled to work off-shift hours in support of visits/events occasionally.
Benefits

We offer a competitive compensation package, opportunities for growth and development, and a dynamic work environment that fosters collaboration and innovation.

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