Project Coordinator

4 weeks ago


Singapore Duke Corporate Education Full time
Job Summary

The Project Assistant is a dynamic role that requires an ambitious self-starter with excellent upwards management skills and aspirations to become a program manager or specialist in one of our support teams.

Key Responsibilities
  • Administrative Support: Provide exceptional administrative and project support in planning, financial tracking, reporting, business development activity, project management, meeting management, and administrative processing.
  • Project Coordination: Work in tandem with the Leadership Team to anticipate needs and deliver on a wide range of requirements that create efficiency for leaders and projects.
  • Team Management: Lead an exceptional standard of proactive, organized, and detail-oriented team and project administrative support, striving to evaluate and systematize our administrative support practices and create a world-class standard of excellence in efficient administration.
  • System Management: Use or learn a full range of key systems (CRM, CoPilot, Financial Management System, Knowledge Management, HR Systems) to interrogate, collect, and validate data for regular required team reporting.
  • Communication: Automate, draft, and prepare responses to routine inquiries; work with the team to automate correspondence and communication, develop systems of prioritization, and work with the leadership team to optimize team meeting management, agendas, scheduling, and documentation.
  • Project Support: Support project teams as needed with project administration and planning, including resource utilization tracking and owning project administrative tasks to be delivered on time and to budget.
  • Meeting Management: Meeting management support, including working with teams to lead team efficiency and strong disciplines in team meeting tracking, preparation, agenda setting, follow-up, and action tracking.
  • Office Priorities: Support key office priorities and strategic initiatives as they arise, including administrative support on marketing campaigns, technology pilots, and outbound business development scheduling, travel planning, and administrative processing.
  • Relationship Building: Represent the team confidently, professionally, and thoroughly to ensure operational deliverables meet our needs, including interacting with internal colleagues in other regions and with clients.
  • Executive Support: Work closely with executive directors to anticipate and meet all administrative needs related to their roles, exercising strong upwards management to deliver a world-class standard of efficient and effective executive support.
Requirements
  • Administrative and Organization Management Skills: Set priorities, organize, and manage multiple tasks independently without prompting; engage multiple team members to prompt, track, plan, gather data, and get tasks completed effectively.
  • Client Relationship Management: Establish professional and personal credibility with colleagues, clients, faculty, and vendors; own relationships.
  • Technical Skills: Project management capability, proficient in Microsoft Office Outlook, Excel, Word, and PowerPoint, able to learn and work in various databases and systems.

Duke Corporate Education is seeking a highly motivated and organized individual to fill this role. The ideal candidate will have a degree qualification, a minimum of 1 year of administrative experience in a corporate setting, and project management experience, ideally holding a PM qualification.


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