Executive Assistant to Senior Leader

1 month ago


Singapur, Singapore TEMASEK Full time

Key Responsibilities:

As a key member of the TEMASEK team, the Executive Assistant will provide high-level administrative support to the MD, ensuring seamless execution of daily tasks and projects.

Key Responsibilities:

  • Manage schedules: Coordinate and manage the MD's calendar, scheduling meetings, appointments, and travels.
  • Travel Planning: Plan and coordinate travel itineraries, including booking flights, hotels, and transportation. Prepare and organize necessary travel documents and ensure compliance with travel policies.
  • Expense Reports: Prepare, submit, and track expense reports. Assist in budget preparation and track expenditures for team-building.
  • Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Office Management: Manage office supplies inventory and place orders as necessary. Archiving, filing, scanning, and printing documents.
  • Event Coordination: Plan and execute company events, meetings, and conferences. Coordinate events logistics, including venue selection, catering, and transportation.
  • Team Collaboration: Provide support to directors of the team as needed. Act as backup support for other administrative staff during absences or peak periods.
  • Communication: Facilitate effective communication within the leadership team and across departments. Draft and send official communications on behalf.

Confidentiality and Discretion:

  • Confidential Information: Handle sensitive information with the highest level of confidentiality and security.
  • Ethical Conduct: Maintain a professional demeanor and ethical standards in all interactions.

Qualifications/Requirements:

  • At least 12-15 years of experience providing full secretarial support to senior leaders and teams.
  • Attention to details: High level of accuracy and attention to details in all tasks.
  • Tech-savvy: Comfortable with technology and able to quickly learn new tools and software. Proficient in using digital communication tools like video-conferencing software (Microsoft Teams, Zoom, etc).
  • Problem Solving: Strong problem-solving skills and ability to think critically.
  • Agile learner, ability to connect the dots, self-motivated, independent, and resilient.
  • Good coordination and stakeholders' management.
  • Excellent communication skills at all levels.


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