Executive Assistant to Senior Leader
1 month ago
Key Responsibilities:
As a key member of the TEMASEK team, the Executive Assistant will provide high-level administrative support to the MD, ensuring seamless execution of daily tasks and projects.
Key Responsibilities:
- Manage schedules: Coordinate and manage the MD's calendar, scheduling meetings, appointments, and travels.
- Travel Planning: Plan and coordinate travel itineraries, including booking flights, hotels, and transportation. Prepare and organize necessary travel documents and ensure compliance with travel policies.
- Expense Reports: Prepare, submit, and track expense reports. Assist in budget preparation and track expenditures for team-building.
- Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Office Management: Manage office supplies inventory and place orders as necessary. Archiving, filing, scanning, and printing documents.
- Event Coordination: Plan and execute company events, meetings, and conferences. Coordinate events logistics, including venue selection, catering, and transportation.
- Team Collaboration: Provide support to directors of the team as needed. Act as backup support for other administrative staff during absences or peak periods.
- Communication: Facilitate effective communication within the leadership team and across departments. Draft and send official communications on behalf.
Confidentiality and Discretion:
- Confidential Information: Handle sensitive information with the highest level of confidentiality and security.
- Ethical Conduct: Maintain a professional demeanor and ethical standards in all interactions.
Qualifications/Requirements:
- At least 12-15 years of experience providing full secretarial support to senior leaders and teams.
- Attention to details: High level of accuracy and attention to details in all tasks.
- Tech-savvy: Comfortable with technology and able to quickly learn new tools and software. Proficient in using digital communication tools like video-conferencing software (Microsoft Teams, Zoom, etc).
- Problem Solving: Strong problem-solving skills and ability to think critically.
- Agile learner, ability to connect the dots, self-motivated, independent, and resilient.
- Good coordination and stakeholders' management.
- Excellent communication skills at all levels.
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