Administrative Support Specialist
1 week ago
We are seeking an experienced Administrative Support Specialist to join our team at MIAB Engineering & Construction PTE. LTD.
Roles and Responsibilities:- Document Management: Manage project documentation, records, and correspondence efficiently.
- Reporting and Presentations: Prepare high-quality reports, presentations, and meeting agendas as required.
- Office Administration: Handle general office administration tasks, including ordering supplies and maintaining filing systems.
- Scheduling and Coordination: Assist in scheduling meetings, site visits, and project milestones, ensuring seamless coordination.
- Meeting Minutes and Follow-up: Record and distribute meeting minutes, follow up on action items, and track progress.
- Project Timeline Tracking: Support the team in monitoring project timelines and deliverables.
- Stakeholder Communication: Act as the point of contact for internal and external stakeholders regarding administrative matters.
- Vendor and Contractor Coordination: Coordinate with vendors, consultants, and contractors to ensure effective communication and documentation.
- Information Flow: Facilitate the flow of information between project team members.
- Financial Management: Process invoices, expense claims, and purchase orders related to project operations, monitor and track project-related expenditures, and maintain financial records.
- Calendar Management: Manage calendars and appointments for team members.
- Compliance: Ensure compliance with company policies and procedures in all administrative activities.
- Diploma with 3-5 years of relevant working experience.
- Proficient in MS Office (Excel/Words/PowerPoint).
- Good communication and organizational skills.
- Highly self-motivated, good working attitude, and a good team player.
- Independent with the ability to work with minimum supervision.
- A challenging role in a dynamic engineering and construction company.
- The opportunity to develop your administrative skills and expertise.
- A supportive team environment that fosters growth and development.
- A competitive salary and benefits package.
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