Operations Assistant

1 day ago


Singapore AQUILA NOVA PRIVATE LIMITED Full time
Job Summary

We are seeking a highly organized and detail-oriented Operations Assistant to join our team at Aquila Nova Private Limited. As an integral part of our support staff, you will provide comprehensive administrative and accounting assistance to ensure the efficient operation of our office.

Main Responsibilities
  • Administrative Support:
    • Manage office supplies and equipment inventory with meticulous attention to detail.
    • Handle all incoming calls, emails, and other communications with a customer-centric approach.
    • Schedule and coordinate meetings, appointments, and travel arrangements with precision.
    • Maintain organized filing systems for documents and records in a secure and confidential manner.
  • Accounting Support:
    • Assist with accounts payable and receivable processes with accuracy and efficiency.
    • Prepare and process invoices, expense reports, and purchase orders in a timely manner.
    • Reconcile bank statements and track financial transactions with expertise.
    • Assist in the preparation of financial reports and budgets with analytical skills.
  • Record Keeping:
    • Maintain accurate and up-to-date financial and administrative records with strict adherence to company policies.
    • Ensure compliance with regulatory requirements and industry standards.
    • Handle sensitive and confidential information with discretion and professionalism.
  • Communication:
    • Liaise with vendors, clients, and internal staff to address inquiries and resolve issues with diplomacy.
    • Provide excellent customer service and support to internal and external stakeholders with a positive attitude.
    Requirements
    • Min. GCE 'O' Level or equivalent qualification.
    • Proven experience as an administrative assistant or in a similar role.
    • Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with accounting software.
    • Strong organizational and time-management skills with ability to multitask.
    • Excellent verbal and written communication abilities with attention to detail.
    • Ability to work independently and as part of a team with a collaborative mindset.


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