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Operations Executive

2 months ago

Singapur, Singapore Koufu Full time

Job Title: Ops Admin Executive

Job Summary:

We are seeking a highly organized and detail-oriented Ops Admin Executive to join our team at Koufu. The successful candidate will be responsible for ensuring the accuracy of licenses' records, maintaining proper filing of documentations, and upholding partnership issues.

Key Responsibilities:

  • Application of relevant operating licenses (e.g. SFA, liquor, tobacco)
  • Follow up and tracking of operating licenses and contracts (e.g. SFA, liquor, tobacco, Halal, EMA, cleaning contracts)
  • Ensure accuracy of licenses' records in system and file
  • Ensure proper filing of documentations (e.g. letters, correspondences, licenses, and agreements)
  • Upkeep of partnership issues
  • Processing and liaison of insurance claims (public liability) with Insurance broker
  • Use of Navision system to prepare Purchase Requisition (PR), receive Purchase Order (PO), and Invoice posting
  • Preparation of contract and drafting letters as required, including renewals
  • Sourcing of quotation from vendors/contractors when required
  • Compilation of information and reports within department, and liaison with other departments as required
  • Dissemination of emails, memos, and other information within Operations Department to other departments
  • Recording and dissemination of meeting minutes: initiative to edit reporting when necessary
  • Upkeep inventory, and perform ordering when stock is low
  • Ensure all tasks are timely and accurately completed

Requirements:

  • Minimum NITEC, Diploma in Business Administration
  • Proficient in computer skills
  • Knowledge in Microsoft Office and Navision will be an advantage
  • Organized, meticulous, and able to multitask
  • Good communication skills and self-discipline
  • Mature with pleasant disposition and able to work independently
  • Salary commensurate with experience