Clinical Administrative Assistant

2 weeks ago

Singapore beBeeSecretary Full time $4,500 - $6,000

Job Title: Secretary to the Clinical Head

We are seeking an experienced and skilled secretary to provide administrative support to the Clinical Head. The ideal candidate will have a minimum of 3-5 years of experience as a secretary and possess excellent communication and organizational skills.

Job Responsibilities:

  • Maintain the Clinical Head's diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements.
  • Manage administrative duties such as typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails, and responding to enquiries.
  • Answer and screen telephone calls and enquiries for the Clinical Head and department doctors.
  • Establish and maintain a filing system.
  • Process incoming and outgoing mail.
  • Inform and/or remind the Clinical Head on matters of interest and importance.
  • Apply and prepare IT passwords, name stamps, name cards, workstations, and car park access for newly joined doctors and visiting consultants.
  • Provide administrative support to department doctors, including HOs, MOs, residents, and medical students.
  • Draft, compose, and/or type documents (e.g., medical reports) and correspondences for the Clinical Head and department doctors.
  • Work together with other department administrators on schedules.
  • Generate monthly rosters for medical staff.
  • Compile department statistics and prepare departmental monthly reports.
  • Update telephone directories/lists for department doctors.
  • Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).

Required Skills and Qualifications:

  • Minimum 3-5 years of experience as a secretary.

Benefits:

All interested candidates are invited to submit their resumes in MS Word format. Please include your full working experience, education background, notice period, and expected salary.

This is a great opportunity to join our team and contribute to the success of our organization.

Key Skills:

  • Microsoft PowerPoint
  • Microsoft Office
  • Microsoft Excel
  • Travel Arrangements
  • Interpersonal Skills
  • Administration
  • MS Word
  • Administrative Support
  • Statistics
  • Able to work independently

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