Administrative Support Specialist

3 days ago

Singapore THOMSON MEDICAL PTE. LTD. Full time
Job Summary

We are seeking an experienced and highly organized Administrative Support Specialist to join our team at THOMSON MEDICAL PTE. LTD. The successful candidate will provide exceptional administrative support to senior management, ensuring the smooth operation of the office and providing a high level of customer service.

About Us

THOMSON MEDICAL PTE. LTD. is a reputable medical organization dedicated to delivering exceptional healthcare services. We pride ourselves on our commitment to excellence, innovation, and teamwork. If you share our values and are passionate about administration, we encourage you to apply for this exciting opportunity

Salary and Benefits

The successful candidate can expect a competitive salary of SGD 50,000 - SGD 65,000 per annum, depending on experience. In addition to a comprehensive benefits package, including medical, dental, and optical insurance, retirement plan, and paid annual leave.

Key Responsibilities

As an Administrative Support Specialist, your key responsibilities will include:

• Providing comprehensive support to senior management in all secretarial and administrative functions;
• Calendar management for GCEO and GCFO, including scheduling of meetings and coordination with external parties;
• Assisting in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations;
• Supporting senior management in secretarial and administrative functions;
• Managing office tasks and clerical support, such as scanning, faxing, copying, filing, compiling and generating reports and presentations;
• Handling office, pantry, IT and telecommunications and cleaning supplies, equipment and services;
• Answering and screening phone calls and routing callers to the appropriate party;
• Generating reports, transcribing minutes from meetings, and creating presentations, when required;
• Managing and liaising with other departments and external vendors for all office related matters;

Requirements

To be considered for this role, you should have:

• A recognized Private Secretarial Certification or Diploma;
• Prior administrative experience;
• Good computer and Microsoft Office skills (Outlook, Word, Excel and PowerPoint);
• Good organisation skills and able to multi-task, prioritise projects and work under tight timelines;
• Organised, neat and pays attention to detail;
• Team player with positive attitude;
• Good interpersonal skills and polite to colleagues and guests;
• Desire to be proactive and create a positive experience for others;
• Willingness to learn and acquire new skills to improve job efficiency and effectiveness;

What We Offer

As a valued member of our team, you can expect:

• A dynamic and supportive work environment;
• Opportunities for professional growth and development;
• Competitive salary and benefits package;
• Recognition and rewards for outstanding performance;

In return for your expertise and dedication, we offer a stimulating and challenging work environment that will allow you to grow professionally and personally.

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