Administrative Coordinator

2 days ago


Singapore MyCareersFuture Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at MyCareersFuture. The successful candidate will provide administrative support to our operations team, ensuring the smooth execution of projects and daily tasks.

Key Responsibilities

  • Provide administrative support to the operations team, including coordinating meetings, preparing reports, and maintaining records.
  • Assist in the planning and execution of projects, including event management, registration, and logistics arrangements.
  • Liaise with internal and external stakeholders, including partners and collaborators, to support policy roundtables and panel discussions.
  • Provide secretariat support for meetings, including arranging meetings, preparing slides, and taking notes.
  • Work closely with other offices in the organization to take forward administrative tasks, including discussion, collaboration, and problem-solving.

Requirements

  • Bachelor's degree from a recognized institution with at least five years of experience in an administrative position.
  • Strong administrative skills and experience in supporting projects, including convening meetings, organizing training and workshops, and financial administration.
  • Experience organizing events, in-person and online, is a requirement.
  • Excellent written and oral communication skills, with the ability to summarize content, prepare slides, reports, and content.
  • Good team player with self-motivation, well-organized, and able to work well under pressure and tight deadlines.
  • Effective at problem-solving, able to take initiative to learn on the job, and manage various responsibilities.
  • IT systems savvy and proficient in Microsoft Office Applications.
  • Knowledge of organizational processes and systems is an advantage.
  • Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership.

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