Administrative Personnel Coordinator

20 hours ago

Singapore beBeeManagement Full time $50,400
Job Opportunity: Temp Manpower Executive/Assistant Manager

This role encompasses end-to-end personnel administration, including recruitment, onboarding, transfers, and exit processes. The ideal candidate will be responsible for managing awards and welfare administration, processing applications for sponsorship and various entitlements, and organizing ceremonies and events.

Key Responsibilities:
  • Manage personnel administration, including recruitment, onboarding, transfers, and exit processes
  • Oversee awards and welfare administration
  • Process applications for sponsorship and various entitlements (e.g., allowances, medals)
  • Organize ceremonies and events, including procurement and logistics support
  • Serve as primary contact for administrative matters, manage daily staff inquiries, and follow up on feedback from dialogue sessions and surveys
  • Develop knowledge management guides and provide inputs for organizational reviews and restructuring exercises
  • Maintain comprehensive personnel records, manage distribution of official documents, and oversee contact directories
  • Process disciplinary cases, manage compliance systems, and conduct quarterly organization-wide assessments, including risk management activities
  • Manage deployment of officers, review manning distribution based on capabilities, and develop redeployment strategies for various operational scenarios
  • Plan staffing for major events and operations while supporting concurrent operational demands
  • Perform other administrative tasks as required by Supervisor
Requirements:
  • Valid Class 3 or 3A driving license (required for work-related duties such as officer deployment and event logistics)
  • Excellent organizational and documentation skills
  • Good interpersonal and communication skills
  • Proficiency in Microsoft Office applications
  • Able to work outside normal office hours during critical operations/national events
Advantageous:
  • Advanced Microsoft Excel skills
  • Familiarity with design and use of FormSG
  • Knowledge of SPF frontline operations

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