Executive Support Specialist

1 day ago


Singapore RAFFLES SHIP CHARTERING PTE. LTD. Full time

We are seeking a highly skilled and organized Executive Support Specialist to join our team at Raffles Ship Chartering PTE. LTD.

Job Description:

The ideal candidate will be responsible for providing administrative support to our Managing Director, ensuring seamless day-to-day operations.

Main Responsibilities:

  • Calendar management: coordinating meetings, conference calls, and booking meeting rooms
  • Prepare travel itineraries, travel expense requisition forms, and submit claims in a timely manner
  • Manage extensive travel planning, including visa applications, hotel bookings, and transport arrangements
  • Filter queries, phone calls, and invitations to the MD, taking appropriate action or redirecting
  • Establish a proper record-keeping and efficient filing system

Requirements:

  • Diploma/Degree in Business Administration, Maritime, or equivalent
  • Minimum 2 years of secretarial experience supporting Senior Management
  • Proficiency in Microsoft 365, including Outlook, Word, Excel, and PowerPoint
  • Meticulous and resourceful with the ability to work independently
  • Able to multitask and possess initiative to work in a fast-paced environment under pressure and tight deadlines

Estimated Salary: $45,000 - $55,000 per annum, depending on experience

About Us: Raffles Ship Chartering PTE. LTD. is a leading ship chartering company that offers exciting opportunities for career growth and development.



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