Veterinary Clinic Operations Coordinator

5 hours ago


Singapore MOUNT PLEASANT VETERINARY GROUP PTE. LTD. Full time

We are seeking a skilled Veterinary Clinic Administrator to join our team at the Mount Pleasant Veterinary Group PTE. LTD.

About the Role

This is an exciting opportunity for a highly organized and detail-oriented individual to contribute to the smooth operation of our veterinary clinic. As a key member of our administrative team, you will be responsible for managing various aspects of the clinic's operations, including finance, logistics, and customer service.

Key Responsibilities
  1. Financial Management: Accurately update and manage invoice data in Excel, ensuring all financial transactions are properly recorded and aligned with company standards. Identify discrepancies in financial transactions, flagging unbalanced entries for further investigation and reconciliation.
  2. Billing and Documentation: Generate billing documentation for Mount Pleasant branches, ensuring accuracy in amounts and prompt distribution of invoices for timely payments.
  3. Employee Scheduling: Update and post employee rosters in the Infotech system, ensuring accurate scheduling information is available for team members.
  4. Inventory Control: Conduct inventory counts and prepare detailed reports to track stock levels, monitor discrepancies, and provide recommendations for inventory control.
  5. Event Coordination: Coordinate logistics and materials in preparation for company-wide events, ensuring all participants have necessary resources and event goals are met.
  6. Contractor Liaison: Serve as the primary liaison for contractors, coordinating necessary repairs or maintenance tasks and ensuring minimal disruption to daily operations.
  7. Procurement: Conduct procurement process and coordinate with suppliers to ensure timely procurement is carried out. Source for new or alternative pharmaceuticals/supplies.
Requirements and Qualifications
  • A minimum of 2 years of experience in an administrative, finance, or operations support role.
  • Proficiency in Microsoft Office Suite, with strong skills in Excel and Word.
  • Strong attention to detail, with an ability to identify discrepancies in financial records and transactions.
  • Effective written and verbal communication skills, with a customer-focused approach when dealing with clients and contractors.
  • Proven ability to manage multiple responsibilities and prioritize tasks in a fast-paced environment.
Salary and Benefits

The estimated salary for this position is SGD $55,000 - $65,000 per annum, depending on experience. In addition to a competitive salary, we offer a range of benefits, including medical insurance, paid leave, and opportunities for professional development.

About Us

MOUNT PLEASANT VETERINARY GROUP PTE. LTD. is a leading provider of veterinary services in Singapore. Our team of dedicated professionals is committed to delivering exceptional care to our patients and providing a positive work environment for our staff.



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