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General Affairs Manager

2 months ago

Singapore MyCareersFuture Full time

Job Summary

We are seeking a highly skilled and experienced General Affairs Manager to join our team at MyCareersFuture. The successful candidate will be responsible for managing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.

Key Responsibilities

  • Manage office operations, including administrative tasks, travel arrangements, and vendor management.
  • Oversee the productivity of our administrative workflow, including digitization and process improvement.
  • Act as the office's tenant, managing tenancy agreements, subleases, and rental arrangements with group companies.
  • Manage assets, including office facilities, furniture, and corporate mobile phones.
  • Manage the general operation of shared office spaces, reception, meeting rooms, lounge, and common areas.
  • Correspond with building management offices and vendors, including contractors, furniture manufacturers, and service providers.
  • Plan, organize, and coordinate group company events, including year-end parties, functions, town-hall meetings, receptions, and other events.
  • Manage group servicing arrangements and contract management with third-party vendors.
  • Manage facility management, including in-house office cleaners and outsourcing contractors.
  • Manage and attend annual building power shut-down, fire evacuation drills, and other security and safety events.
  • Take the lead in organizing and coordinating office renovations.

Requirements

  • Bachelor's degree in business administration, management, or a related field.
  • Minimum of 8 years of experience in administrative or general affairs management.
  • Strong leadership, time management, computer literacy, organizational skills, strategic planning, interpersonal skills, and resourcefulness.
  • Possess good interpersonal skills and communication skills.
  • Pleasant, proactive attitude, hands-on experience, and able to work with people across all levels.
  • Fast learner, meticulous, and able to multi-task.
  • Experience in improving work efficiency with digital systems, software, or SaaS services.
  • Familiar with company acts and other regulations applicable in Singapore.