Executive Assistant

7 hours ago


Singapore ASCOTT INTERNATIONAL MANAGEMENT PTE LTD Full time
About the Role

We are seeking a highly skilled Executive Assistant to support our Food and Beverage team in providing exceptional administrative services. The successful candidate will be responsible for coordinating kitchen operations, maintaining records, and ensuring efficient communication within the department.

Key Responsibilities
  • Maintain accurate and organized files, records, and documents while ensuring confidentiality and ease of retrieval.
  • Act as a liaison between the Director of Culinary & Beverage Operation (DOCBO), other F&B teams, and stakeholders, ensuring clear communication and timely dissemination of information.
  • Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Assist in preparing reports, presentations, and documentation as needed.
Inventory and Procurement Support
  • Support the DOCBO in managing budgetary constraints and cost control measures.
  • Administrate inventory closing procedures and assist with Oracle Fusion Operations.
Event Planning and Execution
  • Provide administrative support in special events, catering functions, and menu tastings.
  • Help prepare event-related documents such as menus, seating charts, and schedules.
Menu and Recipe Management
  • Assist the DOCBO in managing menus, including typing, proofreading, printing, and distribution.
  • Maintain an organized database of recipes, including updates and revisions as necessary.
Qualifications and Requirements
  • High school diploma or equivalent; or related field preferred.
  • Previous experience in an administrative role, preferably within a kitchen or hospitality environment.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Excellent communication and interpersonal skills.
  • Knowledge of culinary terminology and kitchen operations is a plus.
  • Ability to work in a fast-paced environment and handle stressful situations with poise.

Estimated Salary: SGD 45,000 - SGD 60,000 per annum.



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