Administrative Support Specialist
6 days ago
We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at ACME FOCUS PTE. LTD.
About the Role
This is an exciting opportunity for an individual who possesses excellent communication skills, attention to detail, and multitasking abilities.
The successful candidate will be responsible for providing administrative support to our accounting firm's daily operations, including customer service, document preparation, office administration, client coordination, and support for accounting operations.
Key Responsibilities:
- Customer Service & Communication: Answer phone calls promptly and professionally, provide courteous and efficient assistance to clients, and maintain a positive and professional demeanor in all client interactions.
- Document Preparation & Proofreading: Proofread client reports to ensure accuracy in numerical data, grammar, and formatting before submission, perform tabulations and cross-check calculations for consistency.
- Office Administration: Arrange courier services for outgoing documents and packages, manage procurement of office supplies, and organize and maintain hard and soft copy documents systematically for easy access and retrieval.
- Client Coordination: Arrange for both hard copy and digital signatures from clients, send reminders to customers about upcoming deadlines, and follow up as needed.
- Support for Accounting Operations: Assist in preparation and organizing supporting documents for audits, tax filings, and other client-related tasks, update and maintain internal records according to firm standards.
Requirements:
- Proficiency in Microsoft Excel and Word
- Strong attention to detail and ability to identify and correct errors proactively
- Excellent communication and interpersonal skills
- Good organizational and multitasking abilities
- Familiarity with office equipment and document management tools
- At least 2 years of experience in customer service or client-facing roles is an advantage
What We Offer:
- A competitive salary estimated at SGD $45,000 - $60,000 per annum, depending on experience and qualifications
- Ample opportunities for career growth within the company and our partner firms
- A healthy work-life balance, offering flexibility and support to help our team succeed both at work and in their personal lives
Contact Information:
Please submit your application to getstarted@acmefocus.net if you believe you are a great fit for our company.
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