Executive Studio Operations Manager

22 hours ago


Singapore GENSLER SINGAPORE PTE. LTD. Full time
Studio Coordinator Job Description

We are seeking an Executive Studio Operations Manager to join our team at Gensler Singapore PTE. LTD.

About the Role

This is a full-time position that will report directly to the Studio Directors and be responsible for the operational success of the Lifestyle Studio within our Singapore office.

The successful candidate will be a self-starter with an entrepreneurial perspective, owning and managing aspects of studio operations to enable leadership to focus on strategic matters.

The ideal candidate will have excellent organizational and technical skills, with the ability to multitask and prioritize tasks effectively.

Key Responsibilities
  • Studio Performance
    • Support effective management of Studio business meetings, including preparation and documentation of action items
    • Analyze and prepare reports for Leadership review, partnering with Design Managers as needed
    • Identify areas for improvement and implement changes
    • Schedule and manage Studio events and social gatherings, working with leadership to create a strong and healthy culture
  • Studio Operations
    • Own and manage Studio-wide meetings, creating schedules and agendas, and managing follow-up items
    • Partner with Office Services and IT to plan software and workspace updates
    • Work with Human Resources on talent-related initiatives, including Professional Development Program monitoring and tracking
    • Maintain awareness of firmwide and regional communities
  • Administrative Support to Studio Leaders
    • Provide administrative support, including calendar management, travel arrangements, and expense management
    • Assist staff with subject matter expertise on firmwide tools
    • Manage meeting logistics, including room booking, F&B arrangement, and IT/technical requirements
Requirements
  • Minimum 3 years of experience in a similar capacity
  • Excellent communication and interpersonal skills
  • Proven attention to detail and organizational skills
  • Ability to work under pressure and manage complex situations
  • Microsoft Office experience required, Adobe Suite/InDesign experience a plus
Benefits

Gensler offers a comprehensive benefits package, including medical, dental, vision, disability, and wellness programs, profit sharing, and twice-annual bonus opportunities.

We also offer reimbursement for professional licenses and associated renewals/exam fees, as well as tuition reimbursement for eligible programs or classes.

Our offices reflect our people's diverse interests, and we encourage every person at Gensler to lead a healthy and balanced life.



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