Woodwork Operations Coordinator

3 days ago

Singapore beBeeAdministrator Full time $40,000 - $55,000
Job Overview:
We are a thriving woodwork and fabrication facility, renowned for crafting bespoke furniture, interior fixtures, and large-scale carpentry projects. Our ideal candidate will possess meticulous attention to detail and the ability to support our daily operations with precision.

Main Responsibilities:
  • Administrative Functions: Manage sales orders, purchase orders, and job records, ensuring accurate material documentation.
  • Supply Chain Coordination: Coordinate timber, plywood, laminates, hardware, and other carpentry materials; monitor deliveries and maintain inventory records.
  • Project Scheduling: Assist in project planning and job assignment, liaising with the factory supervisor and project managers.
  • Documentation and Compliance: Maintain proper filing of production drawings, permits, and safety documents; ensure health & safety compliance by maintaining relevant documentation, training schedules, and equipment maintenance records.
  • Financial Management: Prepare invoices, delivery orders, and payment follow-ups with clients and vendors.
  • HR and Attendance: Track manpower attendance, overtime claims, and work permits for factory workers.

Requirements:
  • At least 2 years of administrative experience, preferably in manufacturing or construction.
  • Good knowledge of MS Office / Google Workspace; knowledge of basic accounting software (e.g. Xero, QuickBooks) is an advantage.
  • Strong organizational skills with attention to detail.
  • Ability to multitask and work in a fast-paced, production-driven environment.
  • Effective communication in English; ability to speak Mandarin or Malay is an advantage.

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