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Project Coordinator

1 week ago

Singapore OCTA METIER PTE. LTD. Full time

The Services Project Organisation in Singapore is seeking a highly skilled professional to join their team as a key role within the organisation. The Services Project Planner & Team Assistant will report directly to the Head of Services Project and be responsible for providing high-level schedules/internal project scheduling and key milestones into the Project tools.


Ongoing Services Projects Include:
R151 LTSS

CCL LTSS

BPLRT LTSS

Key Accountabilities:


Update high-level schedules/internal project scheduling and key milestones for all Services projects within the portfolio or parts of schedules of projects with any criticality.

Collect time-related progress information to update progress charts.
Key user for Ody.
C, supports the Project Manager(s) on the use of Ody.
C. Provide training for the team.

Liaise with the PMs and project team on a regular basis to obtain various information for the Head of Projects.

Ensure Project tools and processes are effectively used across the Services Projects.
Ensure that all Project Report(s) (internal & external) are compiled in a consistent and timely manner across projects.
Manage/Control all official correspondences with end-Customer (letters, monthly reports, etc.).
Manage the project/Services business repository e.g., SharePoint.
Arrange team events with a keen focus on team building and cohesion between the various Services Project teams.

Customer liaison – build relationships with the customers at all levels and become a reliable point of contact for them.

Support the setup and ensure the maintenance and operation of the Fleet Maintenance Centre which includes Visualisation Boards and other IT infrastructure.

Support the execution of the DFQ process for all Service gates to secure DFQ GO On Time.
Provide the necessary support to newcomers in the team.

Competencies & Skills:
Basic knowledge of project scheduling theory.
Practical skills in at least one scheduling software tool.
Practical skills in MS Office software tools (Excel, Word, PowerPoint).
Fundamental knowledge of the engineering or construction industries.
Prepared to learn.
Good interpersonal skills; a team player.
Accuracy and attention to detail.
Adaptability in a multi-cultural and rapidly changing environment.
Trustworthy/Confidential/Discretion.
Sense of urgency.
Autonomy, good sense of initiative, and ability to anticipate and solve issues.
Quality rather than quantity service.
Reactivity.
Good relationship and communication skills.
Team spirit and customer-focused.