Oil and Gas Administrative Support Specialist

5 days ago


Singapore KINGSFORCE MANAGEMENT SERVICES PTE LTD Full time
About Our Company

KINGSFORCE MANAGEMENT SERVICES PTE LTD is a global employment agency providing top talent solutions to the Oil & Gas industry.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This 6-month maternity cover position requires a proactive individual with experience in customer service or administrative roles.

Key Responsibilities

The successful candidate will be responsible for:

  • SUPPORTING ORDER PROCESSING: Registration of vessels, ITT, trucking and drumming orders in MyService accurately; updating customer orders based on instructions from Account Manager; creating relevant feed/run down order in Industrial Terminals.
  • CORDINATING TRUCKING AND DRUMMING ACTIVITIES: Coordinating and planning drumming activities; booking time slots for trucking activities; liaising with haulier to optimize planning; coordinating service disruptions with Account Manager and Operations; coordinating and planning drum delivery and collection.
  • HANDLING DOCUMENTATION: Conducting relevant Customs Clearance Processes; handling shipping and ITT documentation; handling prevailing administrative tasks for the department; performing relevant dispatcher activities on the terminal.
  • ASSISTING WITH PERIODIC REPORTING: Assisting Account Managers with manual inventory reports for customers; creating all other prevailing periodic reports, including Qliksense.
Requirements

To succeed in this role, you should possess:

  • Prior experience in a customer service or administrative role in the Oil & Gas industry (advantageous).
  • Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
  • Basic understanding of logistics, shipping, and customs clearance processes (preferred).
  • Strong attention to detail and accuracy in handling data and documentation.
  • Excellent organizational skills and the ability to prioritize tasks effectively.
  • Strong communication and interpersonal skills, with the ability to work well with team members, customers, and external partners.
  • Ability to work independently and as part of a team in a fast-paced environment.
About You

We welcome applications from individuals who can commit to the full term of the contract. The salary for this position is SGD $45,000 - $55,000 per annum, depending on experience. If you are a proactive, organized individual with experience in customer service or administrative roles, we encourage you to apply.



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