Procurement and Administration Expert

6 days ago


Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

Job Summary

The Procurement and Administration Executive will play a vital role in supporting the procurement and administrative functions within our organization. This position involves managing purchase orders, coordinating with suppliers, maintaining procurement records, and handling office administration tasks.

Key Responsibilities:

  • Prepare and process purchase orders in accordance with company policies.
  • Track purchase orders and ensure timely deliveries from suppliers.
  • Verify order confirmations, invoices, and delivery schedules with suppliers to ensure accuracy.
  • Assist in obtaining and reviewing supplier quotations, as well as negotiating prices and selecting suppliers.
  • Maintain accurate records of suppliers, vendors, and procurement processes.
  • Coordinate with suppliers to resolve any discrepancies or issues related to delivery or order cancellations.
  • Support data entry, purchase order processing, and invoice verification to ensure seamless operations.
  • Participate in procurement audits and compliance reporting to maintain high standards.
  • Compile and submit monthly procurement reports to stakeholders.

Office Administration Responsibilities:

  • Welcome visitors, manage calls, emails, and inquiries in a professional manner.
  • Coordinate appointment scheduling and visitor logs to ensure smooth office operations.
  • Order office supplies, manage equipment, and handle mail/couriers to maintain a productive work environment.
  • Support meeting room bookings and conference calls to facilitate effective communication.
  • Maintain organized filing systems and documentation for procurement and office operations.

Requirements:

  • Diploma in Supply Chain Management or a related field is preferred.
  • A minimum of 1-2 years' experience in procurement and office administration is required.
  • Knowledge of SAP system is an advantage, but not mandatory.


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