
Facilities Management Specialist
1 day ago
Facilities Manager and Compliance Specialist
The Facilities Manager and Compliance Specialist will be responsible for overseeing the maintenance and upkeep of office facilities and equipment. This role requires strong organizational, coordination, and communication skills to manage multiple priorities and work independently.
Responsibilities:
- Manage the maintenance and upkeep of office facilities and equipment.
- Coordinate with service providers (e.g. cleaning, M&E, security) for scheduled works and repairs.
- Conduct periodic facility inspections and ensure timely resolution of issues.
- Monitor compliance with workplace safety regulations (e.g. WSH Act).
- Maintain safety documentation, incident reports, and risk assessments.
- Conduct fire drills and emergency preparedness exercises.
- Ensure safety-related licenses, equipment checks, and trainings are up to date.
- Support the implementation and maintenance of ISO management systems (e.g. ISO 9001, ISO 45001).
- Conduct internal audits and prepare documentation in accordance with ISO standards.
- Assist in identifying non-conformities and follow up with corrective actions.
- Serve as point of contact for tenants on operational and facility-related matters.
- Manage tenant feedback, requests, and space usage.
- Coordinate move-ins/move-outs, access control, and renovations.
- Monitor use of common areas and enforce building policies.
- Support other administrative and logistical needs of the operations department.
Requirements:
- At least Diploma in Business Admin or related field.
- Minimum 2 years of relevant experience in office management.
- Strong organizational, coordination, and communication skills.
- Able to manage multiple priorities and work independently.
- Good communications and openness.
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