Executive Officer for Estate Maintenance
3 days ago
We are seeking a highly skilled and organized Executive Officer to join our team at Muslimin Trust Fund Association (MTFA). This 6-month maternity coverage contract will provide an opportunity for the successful candidate to utilize their estate maintenance expertise in supporting the coordination and execution of various activities.
Key Responsibilities- Support and Coordination: Assist in coordinating the activities of Maintenance Support Officers (MSOs) and cleaning staff to ensure compliance with estate maintenance standards.
- Rénovation Support: Aid in the planning and oversight of renovation or upgrading works to enhance the functionality and aesthetics of the Homes.
- Payment Assistance: Assist in managing payment processes for estate maintenance activities.
- Procurement Support: Support the tendering process for estate purchases and maintenance contracts.
- Record Keeping: Help update and maintain records of maintenance activities and vendor interactions on maintenance management systems.
- Maintenance Requests: Assist in handling and escalating maintenance requests.
- Property Inspections: Support property inspections with internal and external parties and help maintain photographic records.
- Vendor Coordination: Assist in coordinating with vendors for the creation and installation of printworks and manage related logistics.
- Asset Management: Help keep accurate records of all fixed assets.
- Ad-hoc Duties: Perform additional responsibilities as assigned by Reporting Officers and Management to support organizational needs.
- Minimum Qualification: Diploma or equivalent qualification in facilities management, property management, or a related field.
- Prior Experience: Prior experience in estate maintenance, facilities management, or a related role is preferred but not mandatory.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Soft Skills: Strong organizational and time management skills, capable of handling multiple tasks efficiently. Excellent communication and interpersonal skills, able to interact effectively with diverse stakeholders. Detail-oriented with a focus on accuracy in inventory tracking and administrative tasks.
The estimated annual salary for this position is between SGD $60,000 - $80,000 depending on qualifications and experience.
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