Executive Officer for Estate Maintenance

3 days ago


Singapore MUSLIMIN TRUST FUND ASSOCIATION Full time
About the Role

We are seeking a highly skilled and organized Executive Officer to join our team at Muslimin Trust Fund Association (MTFA). This 6-month maternity coverage contract will provide an opportunity for the successful candidate to utilize their estate maintenance expertise in supporting the coordination and execution of various activities.

Key Responsibilities
  • Support and Coordination: Assist in coordinating the activities of Maintenance Support Officers (MSOs) and cleaning staff to ensure compliance with estate maintenance standards.
  • Rénovation Support: Aid in the planning and oversight of renovation or upgrading works to enhance the functionality and aesthetics of the Homes.
  • Payment Assistance: Assist in managing payment processes for estate maintenance activities.
  • Procurement Support: Support the tendering process for estate purchases and maintenance contracts.
  • Record Keeping: Help update and maintain records of maintenance activities and vendor interactions on maintenance management systems.
  • Maintenance Requests: Assist in handling and escalating maintenance requests.
  • Property Inspections: Support property inspections with internal and external parties and help maintain photographic records.
  • Vendor Coordination: Assist in coordinating with vendors for the creation and installation of printworks and manage related logistics.
  • Asset Management: Help keep accurate records of all fixed assets.
  • Ad-hoc Duties: Perform additional responsibilities as assigned by Reporting Officers and Management to support organizational needs.
Requirements
  • Minimum Qualification: Diploma or equivalent qualification in facilities management, property management, or a related field.
  • Prior Experience: Prior experience in estate maintenance, facilities management, or a related role is preferred but not mandatory.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Soft Skills: Strong organizational and time management skills, capable of handling multiple tasks efficiently. Excellent communication and interpersonal skills, able to interact effectively with diverse stakeholders. Detail-oriented with a focus on accuracy in inventory tracking and administrative tasks.
Compensation

The estimated annual salary for this position is between SGD $60,000 - $80,000 depending on qualifications and experience.



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