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Senior Administrative Coordinator

1 month ago

Singapore INTERNATIONAL FRENCH SCHOOL (SINGAPORE) LTD. Full time

The International French School (Singapore) Ltd. is seeking a highly skilled and experienced Executive & Examination Assistant to join our team. This is an exciting opportunity for someone who is passionate about providing exceptional administrative support and wants to make a meaningful contribution to the school community.

Job Summary

We are looking for a professional who can provide administrative assistance to the direction, teachers, and other staff members. The ideal candidate will have excellent communication skills, be able to multitask, and possess a strong organizational ability.

Key Responsibilities

  • Administrative Support: Provide administrative support to the direction's activities, including managing schedules, filtering enquiries from parents/teachers/students, handling communication with parents/teachers/students, attending educational board meetings, being present at monthly secretarial meetings, ensuring regular correspondence with the different administrative departments, managing and keeping up with administrative departments in MAJE, helping in the practical organisation of educational projects, attending conventions with people outside of the school, coordinating and handling logistics for Defence and Citizenship Day, writing the secondary school periodical, planning and updating year calendars, and writing and updating service procedures.
  • File Management: Handle follow-up of administrative and educational files of students, including preparing documents for parent-teacher conferences, follow-up on warnings, handling arrivals and departures of students, preparing, managing and tracking orientation liaison forms, preparing for the ''Change of Class