Project Executive

3 weeks ago


Singapore BoardRoom Limited Full time

About BoardRoom Limited

We are a leading provider of event technology solutions. Our team is seeking an experienced Project Executive - Virtual Events Specialist to join our ranks.

Job Summary

The successful candidate will be responsible for ensuring the smooth delivery of virtual, hybrid, and physical events. This includes handling equipment logistics, setting up polling systems, and working closely with vendors to ensure network, audio, video connectivity, and systems availability throughout the event.

Key Responsibilities

  • Event Planning and Execution

Coordinate with vendors to ensure all necessary equipment and infrastructure are in place for each event. This includes polling systems, network connectivity, audio and video equipment, and other relevant technologies.

Polling System Setup and Maintenance

Ensure that polling systems are properly set up and maintained prior to each event. This includes conducting site recce and dry runs as required.

Data Extraction and Reporting

Extract, load, and validate data from polling systems prior to each event.

Equipment Maintenance and Upgrades

Ensure that all devices are updated with the latest software and firmware and are ready for deployment.

IT Liaison and Inventory Management

Liaise with the IT team on equipment rental and purchase, and maintain accurate hardware inventory records.

Manpower Allocation and Resource Planning

Assist in planning equipment allocation and manpower resources required for each event.

Post-Event Evaluation and Survey

Participate in testing and sending post-meeting evaluations and surveys.

Client Support and Operations

Support other teams with client and operational requirements when needed.

Requirements

To succeed in this role, you will need:

  • A minimum Diploma or Degree in Information Technology or equivalent;
  • Prior experience with planning and executing complex integrated events (virtual, hybrid, and/or physical);
  • Good communication skills and interpersonal skills;
  • Meticulous, resourceful, independent, and able to work well in a team.

Salary

We offer a competitive salary of $80,000 per annum, commensurate with experience.



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