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Senior Commercial Project Coordinator

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Job Overview

We are seeking an accomplished Commercial Executive to support shipyard projects from tender to contract execution. This role involves cost estimation, tender preparation, vendor coordination, and post-award contract management with occasional travel to regional sites.

Tender & Cost Estimation
  • Review tender documents and technical specifications to prepare structured cost breakdowns.
  • Issue RFPs/RFQs to vendors for equipment and materials; coordinate clarifications as needed.
  • Evaluate vendor quotations to ensure compliance with tender specs and competitiveness.
  • Compile and update cost components (forex, material, labour) for estimate build-up.
  • Prepare detailed cost sheets for internal review and timely submission.
  • Identify critical items/systems and conduct risk assessments.
Coordination & Submission
  • Collate inputs from various internal teams to ensure a complete, compliant, and timely tender package.
  • Assist with tender review meetings and prepare cash flow projections if required.
Contract Execution & Management
  • Support contract discussions and negotiations with clients and vendors.
  • Handle procurement of key equipment and monitor delivery schedules and milestones.
  • Liaise with shipyard teams to ensure accurate and timely equipment delivery.
  • Oversee contract management for awarded projects including budget tracking, invoicing based on milestones, managing guarantees, and handling contract variations.
Reporting & Post-Award Activities
  • Generate post-mortem reports and lessons-learned documentation for completed projects.
  • Perform other tasks as assigned by management.
Requirements
  • Diploma or degree in engineering, business, maritime studies, or related field.
  • Minimum 3 years' experience in the marine or shipyard industry.
  • Proven experience in costing, tender preparation, and procurement.
  • Strong proficiency in Microsoft Excel, Word, and PowerPoint.
  • Excellent communication and interpersonal skills.
  • Strong commercial acumen and attention to detail.
  • Self-motivated, organised, and a team player.