Document Management Specialist

19 hours ago


Singapore LEADS SPECIALIST SERVICES PTE. LTD. Full time

Job Overview

LEADS SPECIALIST SERVICES PTE. LTD. is seeking a skilled Document Management Specialist to join our team.

The successful candidate will be responsible for managing and maintaining accurate and up-to-date documentation, ensuring seamless communication with relevant stakeholders, and contributing to the company's compliance efforts.

About the Role

We are looking for an experienced professional who can take ownership of document control, management, and administration. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

  • Control and manage incoming and outgoing documents, ensuring accuracy and timeliness;
  • Maintain a comprehensive inventory of documentation and facilitate easy retrieval when needed;
  • Review and update records regularly to ensure they remain current and accurate;
  • Coordinate with project teams to ensure compliance with all documentation requirements;
  • Process administrative tasks related to government authorities, associations, head office, customers, and visitors;
  • Organize events by coordinating with relevant departments for planning and implementation;
  • Collect training requirements from relevant departments and prepare the company training plan for implementation;
  • Compile and arrange daily and weekly activities for company management.

Required Skills and Qualifications

We are looking for candidates with strong experience in document management, preferably in a construction or similar industry. Key qualifications include:

  • Excellent organizational and time management skills;
  • Attention to detail and ability to maintain high levels of accuracy;
  • Effective communication and interpersonal skills;
  • Ability to work independently and as part of a team;
  • Proficiency in Microsoft Office, including Excel;
  • Familiarity with ISO standards and compliance procedures;
  • Ability to learn and adapt quickly to new processes and systems.

Benefits

As a valued member of our team, you can expect:

  • A competitive salary range of SGD 45,000 - SGD 60,000 per annum, depending on experience;
  • A dynamic and supportive work environment;
  • Ongoing training and development opportunities;


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