Event Coordinator Assistant

5 days ago

Singapore S1 INTERNATIONAL LOGISTICS PRIVATE LIMITED Full time
About the Role

We are seeking an experienced Event Coordinator to join our team at S1 International Logistics Private Limited. The successful candidate will be responsible for coordinating events, managing logistics, and providing administrative support.

Responsibilities
  • Create event layouts and manage budgets effectively.
  • Coordinate event bookings and calendars, ensuring seamless execution.
  • Confirm event details with clients and vendors, followed by diligent follow-up.
  • Manage relationships with mall management and vendors, identifying opportunities for growth.
  • Invoice and manage payments, maintaining accurate financial records.
  • E-file and upload documents to cloud drives, ensuring compliance.
  • Prepare and submit documents, permits, and licenses as required.
  • Coordinate event logistics, including transportation and accommodation arrangements.
  • Design and distribute marketing materials for events, promoting brand awareness.
  • Maintain social media accounts, engaging with followers and sharing event updates.
  • Analyze sales reports, identifying areas for improvement and optimizing strategies.
Requirements
  • A minimum of 1-2 years of experience in event administration and coordination.
  • Diploma or higher, with consideration given to fresh graduates with a strong passion for events.
  • Excellent communication and coordination skills, particularly in interacting with mall management.
  • Ability to work flexible hours, including evenings, weekends, and public holidays, as needed.
  • Proficiency in English and Mandarin languages, with excellent writing and speaking skills.
  • Familiarity with Microsoft Excel, PowerPoint, Xero, and Canva software applications.
  • Strong administrative and coordination skills, with attention to detail and organizational abilities.
  • A positive attitude towards learning, with exceptional interpersonal and problem-solving skills.
  • Excellent communication and organizational skills, with the ability to multitask and work independently under pressure.
Benefits
  • Competitive salary: $2,500 - $2,800 per month, with additional commission ranging from $50 to $150.
  • Opportunity to work independently, collaborate with the director, and contribute to the growth of the company's events.
  • Year-end performance bonus, recognizing outstanding achievements and contributions.
  • Commission rewarded to event coordinators of profitable events, motivating individuals to excel.
  • Worker's Insurance, providing peace of mind and security for employees.
  • Company phone and fees provided, facilitating communication and task management.
  • Late hour transport claim, acknowledging the flexibility and dedication required of event coordinators.
Work Environment

The ideal candidate will thrive in a dynamic environment at Tampines Industrial Part A, working closely with the director and executive team. This role requires a team player who is efficient, resourceful, and meticulous, with excellent communication and organizational skills. If you are a motivated and organized individual with a passion for events, we encourage you to apply for this exciting opportunity.

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