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Executive Director
1 month ago
SAMARITANS OF SINGAPORE LIMITED is seeking a highly skilled Executive Director - Governance and Administration to provide full spectrum secretarial support to the CEO and SOS Board of Directors.
Job SummaryThe successful candidate will support the CEO in board engagement, corporate record-keeping, and ensure alignment with regulatory standards.
Key Responsibilities- Provide comprehensive secretarial support to the CEO, including calendar management, meeting coordination, minute-taking, and organizing appointments and engagements.
- Liaise with board members and relevant stakeholders to ensure effective communication and engagement.
- Prepare, review, and distribute board meeting agendas, background materials, and supporting documents in a timely manner to facilitate informed decision-making.
- Manage compliance with corporate governance requirements, assisting in maintaining statutory records and filings.
- Facilitate the preparation of key documents related to board member appointments, term renewals, resignations, and training, ensuring all relevant approvals and legal obligations are met.
- Establish and maintain a comprehensive system for secure storage, tracking, and easy retrieval of all corporate records, including meeting minutes, policies, and other governance documents, in compliance with data protection regulations.
- Manage the distribution, signature, and archival of sensitive board documents, agreements, and disclosures, ensuring all records are secure, up-to-date, and accessible to authorized parties only.
- Draft, review, and manage high-level correspondence on behalf of the CEO, including emails, reports, presentations, speeches, and other communications, ensuring clarity, professionalism, and alignment with organizational goals.
- Maintain strong, proactive relationships with all stakeholders and partners, leading high-profile engagements such as Guest-of-Honour invitations, and collaborating closely with relevant government offices to ensure seamless coordination and administrative efficiency.
- Handle confidential information with utmost discretion, maintaining high standards of confidentiality in all personal and professional matters.
- Facilitate effective communication with board members, donors, government agencies, partners, and other stakeholders, handling requests, inquiries, and issues with a solution-oriented approach and sensitivity to each relationship's unique needs.
- Attend key meetings with or on behalf of the CEO, as required, taking notes, documenting action items, and managing follow-up activities to ensure completion of agreed tasks and resolutions.
- Bachelor's degree in Business Administration, Corporate Governance, or related field.
- Minimum of 8 years experience in an executive assistant role, with at least 3 years supporting C-level executives.
- Proven experience in board management and corporate secretarial work.
- Prior experience in stakeholder engagement and relationship management.
- Familiarity with corporate governance practices and compliance requirements.
We offer a competitive salary of SGD $120,000 per annum, commensurate with experience.
