Highly Organized Executive Support Professional

5 days ago


Singapore EDUBLITZ PTE LTD Full time
Executive Assistant Job Description

We are seeking a highly organized and proactive Executive Assistant to support our Director in managing daily operations and driving strategic initiatives.

About the Role

This is a full-time position that requires excellent organizational, multitasking, and communication skills. As an Executive Assistant, you will be responsible for managing the Director's calendar, scheduling appointments, and preparing agendas and meeting minutes.

You will also handle correspondence, emails, and phone calls on behalf of the Director, as well as assist with project coordination, research, and reporting.

Key Responsibilities
  • Administrative Support: Manage the Director's calendar, schedule appointments, prepare agendas, and take meeting minutes.
  • Project Coordination: Assist with planning, coordinating, and monitoring key projects, research and compile information for presentations and reports, track deliverables and ensure deadlines are met.
  • Stakeholder Engagement: Act as a point of contact for internal and external stakeholders, facilitate communication between director and teams across the organization.
  • Office Management and Administrative: Assist in ad-hoc arranging and transfer payment to company suppliers and personnel, maintain confidentiality of sensitive information and ensure data security, assist with ad-hoc office-related administrative tasks to support Director when needed.
Requirements
  • Diploma/Degree in Business Administration, Management, or a related field.
  • Proven experience as an Executive Assistant or in a similar role (1+ years preferred).
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
  • Ability to work independently with a high level of discretion and professionalism.
  • Good interpersonal skills and a proactive approach to problem-solving.
Benefits
  • Competitive salary: $60,000 - $80,000 per annum.
  • Opportunities for professional growth and development.
  • A dynamic and collaborative work environment.
  • The chance to contribute to impactful educational initiatives.


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