Supply Chain Operations Manager

1 month ago

Singapore SINGAPORE SHELL EMPLOYEES' UNION CO-OPERATIVE LTD Full time
Job Title: Operations Executive - Supply Chain

Join our team at SINGAPORE SHELL EMPLOYEES' UNION CO-OPERATIVE LTD as an Operations Executive - Supply Chain. In this role, you will be responsible for the co-development and operational delivery of the asset's materials management (MM) strategy through the team's tactical execution of all warehouse operations, logistics, and MM across the site.

Key Responsibilities:
  • Ensure HSSE and operational process compliance by performing assurance checks on the Warehouse operations, facilities, emergency response, and storage equipment are properly maintained towards creating and ensuring a safe working environment.
  • Support implementation and compliance with standards and regulations for SC operations including customs, freight forwarding, logistical services, management of Warehouse services contract, and maximising continuous improvement opportunities in terms of contract performances.
  • Manage safe, efficient, and effective service delivery and operations to meet scheduled and ad hoc demand for MSC services which include Land Transport of Materials, Management of Warehouses and Yards, and the management of scrap and surplus materials for the site.
  • Support the development, review, and assurance compliance to Warehouse Standard Operating Procedures and HSSE Cases, emergency response procedures, and capabilities. Apply HSSE&SP CF standards and guidelines to operations through development and implementation of specific HSSE&SP cases (managing risk matrix and mitigation plan), ensuring all operations are compliant and managed to global standards and policies, and in line with specific international, national, and local legislations.
  • Collaborate with Off-shore Inventory Analyst (IA) to enable their integration with business counterparts to deliver inventory reliability optimization and accuracy in line with business and financial objectives. Monitor inventory KPI's, data quality, define root causes, and coordinate follow-up actions. Liaise with warehouse operations, IA, and Local Finance the process to valuate stock and in and out-going material at the right amount with adequate underpinning documentation.
  • Engage with business counterparts to develop Major Maintenance, Turnaround, and Project support plans. Firm up Stage It/Kitting agreements for each Project, Major Maintenance event, and Turnaround event. Strategically dedicate warehouse space and determine appropriate facility and additional resources/considerations for each event. Close out in real-time to maintain currency in direct charge materials, ensure optimal opportunity for investment recovery for unused materials, and to keep maximum availability of space for future needs.
  • Coordinate SC Operational services to realise the short-term plan which includes Marine, Land Transport of Materials, and People; Operation of Cross-dock facility, Supply Bases, Warehouses, Yards; and management and disposal of Waste and hazardous materials.
  • Ensure that all materials, equipment, and tools are documented (incl. SDS), stored, preserved, handled, staged, stowed, moved, loaded, and unloaded safely, efficiently, and in compliance to global standards and procedures. Manage the preparation, processing, verification, and administration of transport documentation relevant to transport of materials and equipment from/to Warehouse/asset.
  • Ensure optimised capacity planning with operations, related to materials storage and handling, usage of space and resources (equipment and people) whilst achieving agreed performance and service delivery levels to facilitate contractor business performance reviews.
  • Optimise Warehouse and Yard layouts (traffic and master storage location plan) considering transport requirements, space utilisation, material preservation, and security (incl. Bulk and Waste). Monitor actual performance metrics against the agreed targets and service levels, reacting to underperformance and driving continuous outcomes improvements on a sustainable basis.
  • Drive execution of 3rd party service contracts, ensuring compliance, mitigating risk/change, and identifying opportunities to maximise value for Shell, seeking support from relevant subject matter experts as appropriate.
  • Ensure management of waste is executed in line with global standards, procedures, and International, National, and local regulatory requirements.
  • Ensure local Supply Base/Warehouse Operations competence, capability, and community, robustly assuring the right experienced, knowledgeable, and trained workforce.
  • Coordinate the operational services to realise the short-term plan which includes Marine and Land Transport of Materials; Operation of Warehouses and Yards; and management and disposal of Waste and hazardous materials. Coordinates the adjustments to the short team schedules, prioritisation, develops alternative solutions, and coordination for logistical support for emergencies.
  • Manage Surplus materials with the proposal of surplus stock sale strategies together with the waste coordinator, tracking the re-use/sale/disposal of surplus stock, and ensure accurate documentation of sale/disposal agreements and the collection of proceeds. Support the Focal point to seek approvals for disposal of scrap/surplus materials, the review & any return to stock of materials with agreed criteria met.
Requirements:
  • Bachelor's Degree/Diploma of any Engineering discipline or BA/BS or Supply Chain.
  • At least 5 years of experience in direct inventory, logistics, supply chain, and warehousing.
  • Experience in managing Warehouse/Logistics overall operational performance and to initiate improvements.
  • Experience in analysing/planning Warehouse/Logistics service requirements and determine resource requirements & responsibilities.
  • Strong computer skills with good SAP knowledge.
  • Ability to build effective working relationships across various departments, with various contractors on site.
  • Strong stakeholder management and collaboration skills to understand/anticipate needs and problems, and influence appropriately.
  • Strong problem-solving and change leadership skills.
  • Strong verbal communication skills.
  • Meticulous and detailed.

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