Meeting Room Coordinator
3 days ago
We are seeking a skilled and organized Meeting Room Coordinator to join our team at THE SUPREME HR ADVISORY PTE. LTD. This is a dynamic role that requires strong communication and problem-solving skills, with the ability to work independently and as part of a team.
Key Responsibilities:- Meet and greet visitors, lead them to the appropriate meeting room, and provide a warm welcome.
- Attend to inquiries from staff and courier services, receive mail, record, and send email reminders.
- Offer beverages to management staff and external guests, assist in serving or arranging for staff to serve accordingly.
- Check meeting room set-up standards, floral arrangements, and report facility faults.
- Provide accurate directions on meeting venues and office locations of various units, including knowledge of facilities, locations, and operating hours.
- List amenities and facilities in the neighbouring area of CBD, including operating hours and telephone numbers.
- Assist in booking executive meeting rooms and provide taxi booking services.
- Maintain emergency guest amenities such as sewing kits, first aid kits, stationery, and umbrellas.
- Receive feedback from guests or staff on facilities and services.
- Assist in overseeing events or VIP meetings at the executive conference suite.
- Coordinate and manage vendors/caterers onsite providing services to VIP/executive events.
- Assist in managing rooms and submit weekly reports on releases.
- Handle common and executive meeting room enquiries by phone/email/Teams.
- Manage common meeting room bookings, including reconfirmation, no-show updates, and reminder emails.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Strong organizational and problem-solving skills.
- Knowledge of facilities, locations, and operating hours.
- Experience in customer service or a related field.
$45,000 - $60,000 per annum, depending on experience.
Benefits:- A competitive salary package.
- Ongoing training and development opportunities.
- A supportive and dynamic work environment.
THE SUPREME HR ADVISORY PTE. LTD. is a leading human resources advisory firm dedicated to providing expert solutions to businesses across various industries. Our team of experienced professionals is passionate about delivering exceptional results and building long-term relationships with our clients.
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