Executive Support Specialist

24 hours ago


Singapore ITA CONSULTANCY & SOLUTIONS PTE. LTD. Full time

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at ITA CONSULTANCY & SOLUTIONS PTE. LTD.

About the Role

This is an exciting opportunity for a professional with exceptional administrative skills to provide high-quality support to our Director and contribute to the smooth operation of our office.

As an Executive Support Specialist, you will be responsible for managing schedules, appointments, and meetings, handling correspondence, document preparation, and file management.

Duties and Responsibilities
  • Serve as the first point of contact for clients, answering calls, emails, and welcoming visitors.
  • Manage calendars, coordinate travel arrangements, and make reservations as needed.
  • Prepare and issue billing to clients, process invoices, and track expenses.
  • Maintain accurate and up-to-date records, both physical and digital.
  • Provide administrative support to the Director, including preparing presentations, reports, and other materials.
  • Perform various ad-hoc tasks assigned by the direct report supervisor.
Requirements
  • O-Level or Diploma in any relevant field.
  • Proven experience as an administrative assistant, office manager, or similar role (experience in an accounting or financial environment is a plus).
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with office technology.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • A proactive attitude with a high level of professionalism and confidentiality.
What We Offer
  • A competitive salary range of SGD $40,000 - $60,000 per annum.
  • Opportunities for professional development and growth within the company.
  • A friendly and supportive work environment.
  • The chance to work with a dynamic and innovative team.
  • A comprehensive benefits package, including medical, dental, and life insurance.


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