Trade Admin

Key Responsibilities
1. Trade Documentation & Compliance Generate Core Trade Documents: Prepare and issue sales contracts, commercial invoices, and packing lists with a high degree of accuracy. Document Review & Verification: Vet shipping documents from overseas suppliers against customer requirements and letter of credit (LC) terms to ensure strict compliance. Client & Shipper Liaison: Act as the primary point of contact for clients regarding shipping document specifications, troubleshooting discrepancies, and providing feedback to overseas shippers. Archiving: Maintain a systematic, audit-ready physical and digital filing system for all shipping and trade records. 2. Logistics, Shipping & Sample Management Courier Coordination: Manage the timely dispatch and tracking of essential shipping documents and coffee samples to international/local clients. Inventory & Trade Lists: Maintain and update the company’s trading and inventory lists to ensure data accuracy for the commercial team. 3. Trade Finance & Administration Banking & Loan Administration: Prepare and submit trade payments, letters of credit, and trust receipt (TR) loan applications via internet banking platforms for managerial authorization. Data Entry (ERP): Accurately input Accounts Payable (AP) and Accounts Receivable (AR) data into the SAP system to assist the finance department. 4. E-Commerce Fulfillment (Admin) Shopee Store Operations: Oversee daily B2C order fulfillment, including printing shipping labels, packing coffee orders securely, and managing timely drop-offs at logistics points.