Procurement cum Sales Administrator

4 weeks ago

Kaki Bukit, Singapore OPUS IT Pte Ltd Full time

Sales Administrator
• Provide clerical support to the sales team
• Maintain and update customer list
• Tracking all sales process
• Develop weekly and monthly sales report, presentation, and meeting
• Ensure sales team targets are met and report any deviations
• Preparation of Tender submission documents
• Preparation of Yearly ISO audit for sales department
• Preparation of Delivery Order for customer’s acknowledgement
• Preparation of billing upon project completion
• Check and ensure data accuracy in billing document
• Liaise with procurement and operations department on goods delivery information
• Coordinate with customer and internal correspondence
• Check and download document from opportunity portals (Gebiz, Ariba, Sesami, Synapxe and etc)
• Support duties of sales department and Adhoc task

Procurement
• Preparation of Yearly ISO audit for procurement and office admin department
• Liaison and negotiation with vendor on pricing/products/credit terms/value-added services & etc
• Maintain and update vendor list regularly and as per ISO requirements
• Conduct regular (yearly) vendor evaluation assessments as per ISO requirements
• Preparation of price competitive form as per ISO requirements
• Quotation sourcing
• Verification of items in quotation
• Process order via Finance system (Microsoft Dynamic Navision)
• Raise Purchase Requisition (PR) and Purchase Order (PO) for all internal and external purchases
• E-filing of PO related documents in systematic order
• Conduct Bi-yearly archiving of documents (if necessary)
• Coordination of logistic for delivery of goods to customer
• Tracking list for POs to ensure timely response is provided to all relevant stakeholders and proper closure of all POs processed
• Maintain and regular housekeeping of procurement
• Asset tagging for new fix assets purchased, except IT equipment which are tagged by IT Department
• Overseas Travel arrangements for internal and external staff (project base)
• Maintain and Tracking list for office Insurance, Maintenance, licenses, Assets / vehicle
• Yearly renewal on office Insurance, Maintenance, licenses, Assets / vehicle
• Coordination of work with vendor on office furniture & fittings, office maintenance, building maintenance, miscellaneous work to ensure office environment is safe for work
• Filing and tracking of all maintenance / licenses
• Process namecard request and issuing of keys for all new joint staff
• Create season parking IDs for staff via Mapletree Portal
• Safekeeping and record of any forms of vouchers / non-monetary form given by vendors & etc
• Arrange for vouchers to be issued to staff (Service recognition award)

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