Personal Assistant

2 weeks ago


Singapore Swc Construction Full time

Personal Assistant Responsibilities

  • Reporting to the Director and performing secretarial and administrative duties.
  • Preparing and editing reports, documents, and presentations.
  • To follow-up with all actions required after meeting and ensure all required actions are carried out and no deadlines are missed.
  • Assist the team in the timely management of communications including written, telephone, email, and voicemail.
  • Compose and edit letters, documents, emails, etc and ensure follow-up with those that require answers, responses, and written replies.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Proactively contribute to the management of the Director's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
  • Arrange meetings and appointments for Director whenever necessary.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.
  • Able to drive confidently when needed.
  • Assistance with any ad-hoc tasks and duties that the Director may need.

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