Manager (Ops)
3 weeks ago
JOB DESCRIPTION
Position: Manager (Ops)
Division / Grade: Division 1
Reporting Officer: Assistant Director (Ops)
Employment Type:
- A 2-year contract
- Contract that includes 6 month probation
- May be revised to Permanent status based on performance
Primary Functions
- Manage new Incident Report and Amplifying Report for authenticity and accuracy in according with the Guidebook to Focal Points/Contact Point.
- Supervise the regular maintenance of IFN and IT systems â€' the overall functional, maintenance and all issues related to the operations and maintenance of IFN.
- Conduct verification of incident with FPs/CP on incidents reported in IFN and from external sources, including exploring the possible ways to encourage pro-active reporting to ISC.
- Carry out the tender exercise and manage the development for the revamp of IT system in ReCAAP ISC. (Proficiency in IT system is required.)
- Coordinate the submission of Focal Point Annual Report from all FPs and CP and responsible for compilation of the Annual Report.
- Assist AD(Ops) to establish good rapport and working relationships with Focal Points and other shipping agencies to encourage active reporting.
- Ensure update of Focal Points/Contact Point list.
- Organise and execute the IFN TTX and FPTP programmes.
- Assist Research Department to consolidate and verify the facts of each incident when it takes place.
- Draft Operating Instruction for ReCAAP ISC and Focal Point operations.
- Consolidate and update all IFN related operator manual.
- Conduct IFN training for new staff in ISC.
- Conduct operations and training visits to Focal Points to familiarize them with ISC and IFN operations.
- Be the key person to manage all incoming information after office hours.
- Perform duty of Country Officer, as assigned.
- Assist in populating the IFN when required.
- Conduct IFN demo during visits when required.
- Compile the annual 1-year and 3-years workplan for Ops Dept.
- Responsible for compilation of the Roadmap
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