Manager (Ops)

3 weeks ago


Singapore Recaap Information Sharing Centre (isc) Full time

JOB DESCRIPTION

Position: Manager (Ops)

Division / Grade: Division 1

Reporting Officer: Assistant Director (Ops)

Employment Type:

  • A 2-year contract
  • Contract that includes 6 month probation
  • May be revised to Permanent status based on performance

Primary Functions

  1. Manage new Incident Report and Amplifying Report for authenticity and accuracy in according with the Guidebook to Focal Points/Contact Point.
  2. Supervise the regular maintenance of IFN and IT systems â€' the overall functional, maintenance and all issues related to the operations and maintenance of IFN.
  3. Conduct verification of incident with FPs/CP on incidents reported in IFN and from external sources, including exploring the possible ways to encourage pro-active reporting to ISC.
  4. Carry out the tender exercise and manage the development for the revamp of IT system in ReCAAP ISC. (Proficiency in IT system is required.)
  5. Coordinate the submission of Focal Point Annual Report from all FPs and CP and responsible for compilation of the Annual Report.
  6. Assist AD(Ops) to establish good rapport and working relationships with Focal Points and other shipping agencies to encourage active reporting.
  7. Ensure update of Focal Points/Contact Point list.
  8. Organise and execute the IFN TTX and FPTP programmes.
  9. Assist Research Department to consolidate and verify the facts of each incident when it takes place.
  10. Draft Operating Instruction for ReCAAP ISC and Focal Point operations.
  11. Consolidate and update all IFN related operator manual.
  12. Conduct IFN training for new staff in ISC.
  13. Conduct operations and training visits to Focal Points to familiarize them with ISC and IFN operations.
  14. Be the key person to manage all incoming information after office hours.
  15. Perform duty of Country Officer, as assigned.
  16. Assist in populating the IFN when required.
  17. Conduct IFN demo during visits when required.
  18. Compile the annual 1-year and 3-years workplan for Ops Dept.
  19. Responsible for compilation of the Roadmap

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