Senior Purchasing Executive

1 week ago

Singapore Innergy Consulting Pte. Ltd. Full time

We are looking for an experienced & proactive Senior Purchasing Executive for one of our shipping clients. Reporting to the Head of Technical, he/she will play a vital role in managing the company's procurement activities and ensuring the timely acquisition of goods and services necessary for the smooth operation of our vessels. He/she will be responsible for coordinating with suppliers, processing purchase orders, handling invoicing, and ensuring payments are made in accordance with established terms.

The ideal candidate would have a minimum5 years of relevant experience as a Purchaser with a Ship Owner or Ship Manager.

Key Responsibilities

Procurement Management:

. Identify suppliers and source materials, equipment, and services required for vessel operations.

. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and reliability of the supply chain.

. Maintain accurate records of purchases, pricing, and inventory levels.

Purchase Order Processing:

. Generate purchase orders based on requisitions and requests from internal stakeholders.

. Verify purchase requisitions for accuracy and completeness before processing orders.

. Track order status and expedite deliveries as needed to meet operational requirements.

Invoicing and Payments:

. Receive and review supplier invoices, ensuring accuracy and compliance with contractual terms.

. Process invoices for payment approval, following established procedures and timelines.

. Coordinate with the finance department to ensure timely and accurate payments to suppliers.

Supplier Relationship Management:

. Build and maintain positive relationships with suppliers, addressing any issues or concerns promptly.

. Communicate effectively with suppliers regarding orders, deliveries, and payment inquiries.

. Monitor supplier performance and quality, taking corrective action as needed to maintain standards.

Compliance and Documentation:

. Ensure compliance with company policies, procedures, and regulatory requirements in all purchasing activities.

. Maintain organized records of procurement transactions, contracts, and vendor agreements.

Assist with audits and reviews as necessary to demonstrate compliance and accountability.

Qualifications

. Minimum 3 years of relevant experience as a purchaser with a Ship Owner or Ship Manager.

. Minimum Degree in Supply Chain/Logistics/Purchasing Management or any related disciplines.

. Good negotiation skills with high sense of integrity and is resourcefuland proactive.

. Proven experience in purchasing, procurement, or supply chain management, preferably in the maritime industry.

. Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities effectively.

. Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

. Knowledge of procurement software or systems is a plus.

Ability to work independently with minimal supervision and as part of a team when necessary.

We regret that only shortlisted candidates willbe contacted. Thank you for your understanding

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