Culinary Executive
3 weeks ago
The Culinary Executive reports directly to the Executive Chef.
The Culinary Executive plays a crucial role in ensuring the seamless functioning of
the culinary department through efficient administrative support. The role includes
the following but not limiting to:
1. Calendar and Schedule Management
. Coordinate appointments, meetings, and events, ensuring optimal time management and resource allocation.
2. Document Preparation and Management:
. Prepare and format documents, including menus, recipes, and culinary event materials in the Backend Bible.
. Manage documentation related to standard operating procedures, safety protocols, and regulatory compliance.
3. Ordering Platform Management:
. Utilize the designated ordering platform to place and track orders for culinary supplies, ingredients, and equipment.
. Work closely with vendors and suppliers to ensure timely deliveries and manage inventory levels effectively.
. Regularly update the ordering system with accurate product information, pricing, and availability.
. Monitor and analyze ordering patterns to optimize stock levels and minimize waste.
4. Budget Tracking and Reporting:
. Work closely with the finance department to track and manage the culinary budget.
. Generate reports on expenses, analyze financial data, and contribute to budget planning and forecasting.
5. Data Analysis and Reporting:
. Compile and analyze data related to ordering and inventory management, providing regular reports to the culinary management team.
. Identify cost-saving opportunities, negotiate favorable terms with suppliers, and contribute to overall budget management.
6. Documentation and Record-Keeping:
. Maintain accurate records of all orders, invoices, and receipts related to culinary supplies.
. Ensure compliance with organizational procurement policies and maintain a well-organized filing system for all relevant documents.
7. Vendor and Supplier Relations:
. Cultivate positive relationships with vendors and suppliers, negotiating favorable terms and resolving any issues promptly.
. Research and identify new suppliers to ensure a diverse and reliable network for culinary resources.
8. Confidentiality and Compliance:
. Uphold confidentiality with sensitive culinary information, recipes, and business strategies.
. Ensure compliance with local health and safety regulations and industry standards.
9. Event Planning and Coordination:
. Assist in the planning and execution of culinary events, including tastings, promotions, and special occasions.
. Collaborate with Branding and Marketing (BAM) team to ensure successful and well-coordinated events.
10. Technology Utilization:
. Proficiently use relevant software and platforms, including ordering systems, document management tools, and communication software.
11. Continuous Improvement:
. Proactively identify opportunities for process improvement and efficiency within the culinary administrative functions.
. Stay informed about industry trends and best practices, implementing relevant updates as needed.
12. Onboarding, Training and Support:
. Facilitate training sessions for kitchen staff on administrative processes, ordering systems, and documentation procedures.
. Assist in the onboarding of new culinary team members, providing them with the necessary information and resources.
. Provide training and support to kitchen staff on the proper use of the ordering platform.
. Address any technical issues promptly and liaise with the platform provider for troubleshooting and system updates.
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