Culinary Executive

3 weeks ago


Singapore Tipo Private Limited Full time

The Culinary Executive reports directly to the Executive Chef.

The Culinary Executive plays a crucial role in ensuring the seamless functioning of

the culinary department through efficient administrative support. The role includes

the following but not limiting to:

1. Calendar and Schedule Management

. Coordinate appointments, meetings, and events, ensuring optimal time management and resource allocation.

2. Document Preparation and Management:

. Prepare and format documents, including menus, recipes, and culinary event materials in the Backend Bible.

. Manage documentation related to standard operating procedures, safety protocols, and regulatory compliance.

3. Ordering Platform Management:

. Utilize the designated ordering platform to place and track orders for culinary supplies, ingredients, and equipment.

. Work closely with vendors and suppliers to ensure timely deliveries and manage inventory levels effectively.

. Regularly update the ordering system with accurate product information, pricing, and availability.

. Monitor and analyze ordering patterns to optimize stock levels and minimize waste.

4. Budget Tracking and Reporting:

. Work closely with the finance department to track and manage the culinary budget.

. Generate reports on expenses, analyze financial data, and contribute to budget planning and forecasting.

5. Data Analysis and Reporting:

. Compile and analyze data related to ordering and inventory management, providing regular reports to the culinary management team.

. Identify cost-saving opportunities, negotiate favorable terms with suppliers, and contribute to overall budget management.

6. Documentation and Record-Keeping:

. Maintain accurate records of all orders, invoices, and receipts related to culinary supplies.

. Ensure compliance with organizational procurement policies and maintain a well-organized filing system for all relevant documents.

7. Vendor and Supplier Relations:

. Cultivate positive relationships with vendors and suppliers, negotiating favorable terms and resolving any issues promptly.

. Research and identify new suppliers to ensure a diverse and reliable network for culinary resources.

8. Confidentiality and Compliance:

. Uphold confidentiality with sensitive culinary information, recipes, and business strategies.

. Ensure compliance with local health and safety regulations and industry standards.

9. Event Planning and Coordination:

. Assist in the planning and execution of culinary events, including tastings, promotions, and special occasions.

. Collaborate with Branding and Marketing (BAM) team to ensure successful and well-coordinated events.

10. Technology Utilization:

. Proficiently use relevant software and platforms, including ordering systems, document management tools, and communication software.

11. Continuous Improvement:

. Proactively identify opportunities for process improvement and efficiency within the culinary administrative functions.

. Stay informed about industry trends and best practices, implementing relevant updates as needed.

12. Onboarding, Training and Support:

. Facilitate training sessions for kitchen staff on administrative processes, ordering systems, and documentation procedures.

. Assist in the onboarding of new culinary team members, providing them with the necessary information and resources.

. Provide training and support to kitchen staff on the proper use of the ordering platform.

. Address any technical issues promptly and liaise with the platform provider for troubleshooting and system updates.


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