Purchasing Admin

4 weeks ago


Singapore Omni All In (singapore) Pte. Ltd. Full time

Internal and External Relationship Management

  • In charge of daily operational purchasing activities which includes planning, monitoring, communicating, processing and following up on purchase orders with the suppliers.
  • Primary point of contact for internal and external stakeholders to request for purchases and procurement related matters.
  • Researching potential vendors, comparing and evaluating offers from suppliers. Organise relevant information to contribute to negotiation efforts with vendors and negotiating contract terms of agreement and pricing.

Inventory Management

  • Assist warehouse team and manage inventories by making appropriate recommendations for inventory levels and replenishment planning.
  • Sourcing of goods and services including obtaining cost/quotes, specifications, and delivery lead time.
  • Track orders and ensure timely delivery.
  • Coordinate with warehouse staff to ensure monitor stock levels and place orders as needed.
  • Enter order details (e.g. vendors, quantities, prices) into internal databases/system.

Administration and Reporting

  • Prepare the report for Monthly KPI/PRD/Summary listing reports for submission to relevant department.
  • Prepare monthly forecast and provide insights reports to Finance.
  • Ensure correct documentation, specifications and contract.
  • Prepare and format all new vendor suppliers and product information within the internal system.
  • Matching of invoices and delivery orders to Purchase Orders. Manage and maintain accurate purchase and pricing record compiling records with Purchase Order for Accounting Team's billing reference.

Job Requirements

  • ITE/Diploma/Degree in Supply Chain Management/Business Administration.
  • Preferably 1 year of purchasing experience in the logistics industry.
  • Proficient in Microsoft Office and purchasing software.
  • Strong negotiation skills and knowledge of vendor sourcing practices.
  • Meticulous individual with interpersonal skills.
  • Good written, verbal communication skills, with strong attention to details.
  • Possess positive learning and working attitude.
  • Able to multi-task and work independently in a fast pace environment.


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