Senior Specialist in Accounting, Logistics and Administration

3 weeks ago


Singapore Reeracoen Singapore Pte Ltd Full time
Overview
  • Salary

    4,000 SGD 5,000 SGD

  • Industry

    Manufacturing(Pharmaceutical/Medical Equipment), Trading Firm

  • Job Description

    Our client is a Japanese Medical manufacturer that provides surgical kits to Hospitals and Clinics. They are currently hiring for a Senior Specialist in Accounting, Logistics and Administration.

    Reporting to: Director

    What will you be working on

    [Accounting & Admin]
    - Handle general administrative duties
    - Company fund management - cashflow, FD placement, standing order, Giro
    - AP, AR,GL, Bank reconciliation, prepare monthly Financial Statement according accounting standards via on-line accounting system (Xero)
    - E-file GST returns quarterly
    - Compile monthly sales report
    - Liaise with Auditor for annual Audit
    - Compile annual financial statement
    - Payroll - check claims for local and overseas staff and Issue payslips
    - E-submit CPF contribution
    - E-submit annual income for local staff
    - Update leave and maintain member's AL records
    - Submit employee income records annually (AIS)

    [Logistics]
    - Maintain the inventory file (excel) and update the inventory list and report to Accounting staff to check against the inventory list generated by Xero system
    - Correspond the inquires from the sales team
    - Receive the PO from local distributors (customers) and check it against HMAP PO to suppliers
    - Deal with the complaints from customers, together with our RA/QA staff
    - Liaise with warehouse contractor (LF Logistics/LFL) on the inbound / outbound arrangement
    - Check the shipper invoice and PL against HMAP PO
    - Check the Form D according to the requirement of each countries
    - Issue the HMAP invoice and PL
    - Handle the sample requests from sales team
    - Issue DO, outbound template
    - Liaise with LFL on DN
    - Place PO to suppliers
    - Liaise with warehouse contractor and freight forwarder for logistics arrangement

    [General Affairs]
    - Handle correspondence from the tenant owner, IRAS and other government units
    - Maintain and update the terms and conditions on the service contracts such as cleaning
    - Manage the office fixtures and the IT related equipment such as PC and printer, and coordinate with the contract vendors to repair and update as needed.
    - Procure and manage office supplies, handle courier & mail packing and collect the mails.
    - Coordinate with insurance company to enter into insurances for medical and logistics.

Qualifications
  • Requirement

    What they're looking for

    - Degree (or equivalent) qualification or significant experience in a similar role may be considered in lieu of academic requirements.
    - At least 5 years of knowledge in accounting and payroll to successfully and competently fulfil the responsibilities as above
    - Fluency in oral and written English and Mandarin is essential to liaise with English and Mandarin-speaking counterparts
    - Excellent knowledge of computer office standard applications, such as Microsoft Word, Excel and PowerPoint.
    - Be willing to handle logistics procedures and support HRGA responsibilities.
    - Be able to join by 10th May for the handover process.

    - Experience in using the Xero system.
    - Experience of working at a small/start-up company.
    - Experience of handling a Form D.

  • English Level

    -

  • Other Language

    -

Additional Information
  • Benefit

    What they are offering
    - AWS
    - Variable Bonus (Depend on Company and Individual performance)
    - Annual Leave: 20 days
    - Medical Leave: 14 days
    - Medical Benefit
    - Transport Allowance (50SGD/month)
    - Hybrid working environment (1time WFH /week)

  • Working Hour

    9:00am 5:30pm

  • Holiday

    -

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